2016 April Minutes

Faulkton Area School District 24-4 Board of Education

Monday, April 11, 2016
7:30 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:30 p.m. in the superintendent’s office.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, Carrie Deiter, and Jody Moritz.  The pledge of allegiance was recited.


2015-16.115. Agenda Approval.  Motion by Brand, second by Aesoph, to approve the proposed agenda. Unanimous.


Business Official’s Report.  State Funding Change. General Fund: Raethz reported that the new law created 2 separate requirements for use of the general fund increase and the district must comply with both.  First, the district must spend 85% ($91,234) of its $107,334 of new funding on instructional salaries and benefits for certified instructional staff. Second, the district must calculate the % by which its local need increases in FY17, and the district’s average teacher salaries and benefits must increase by 85% of that increase.    Also, the law reinstates reserve fund caps.  This is calculated by dividing the lowest monthly cash fund balance of the last 12 months by the expenditures for the year.  Our school district would need to be under 30% in order not to have our state aid reduced dollar for dollar. This is effective in fiscal year 2019. Pension Fund: Another change is that the pension levy is abolished and merges into the general fund.  Districts will be allowed to maintain the pension levy until FY21, allowing districts to spend down these funds without it counting against reserve fund caps. Raethz stated our districts pension funds would be gone by the end of FY17.  Capital Outlay Fund: The new law repeals the sunset of CO flexibility and also broadens CO flexibility so that CO collections can be used for any general fund purpose at 45% of CO revenue.  Effective in FY21 an alternative maximum on CO collections will be imposed on a per student basis, at $2,800 per student.  At our current student count, the maximum would be approximately $840,000 in FY21.  Other revenues:  The new law will bring equity to other revenues over time by counting these sources as local effort. These other funding sources are gross receipts tax on utilities, local revenue in lieu of taxes, county apportionment of revenue from traffic fines, county revenue in lieu of taxes, wind farm tax and bank franchise tax.  We will know more on these effects later.  The law also provides for recommendations on voluntary shared services, e-learning, and teacher recruitment and retention.  Food Service Management Company.  Raethz stated the financial status of the food service fund is similar to last fiscal year. Raethz stated the overall program has had some bumps in the road but has been running great for the last couple of months. All the kinks of the new program are ironed out and she recommended renewing the contract with CBM another year.  There was discussion on the program and more will be discussed at the next meeting.   Budget & Bills Committee Meeting.  Raethz stated the 1st draft of the Capital Outlay Budget was almost complete and wanted to get a meeting lined up with the Budget and Bills committee to review it.  Heitmann and Bode will let Raethz know when next week would work for them.


2015-16.116. Minutes & Financial Approvals. Motion by Aesoph, second by Heitmann, to approve the minutes of the March 14, 2016 meeting, the March 2016 Financial Statement, March 2016 Imprest and Trust and Agency Fund Reports; and payment of the presented bills for April 11, 2016. Unanimous.







Pre K &

T & A







Driv. Ed.


Beginning Balance








Beginning Cash
































Ending Balance








Ending Cash
























State of SD-State Aid








Dacotah Bank--checking, mm, cd interest








Pre-K Tuition








Lunch & Milk Sales








Food Program Reimb.








Misc. Reimb.








Gym Passes








Birth to 3 Funding








Athletic Passes/Gate Receipts








Hyde County








Potter County








Hand County








Faulk County








Total Receipts









March 2016 Imprest Fund: CDE Fees: Redfield School $180.00, Miller FFA $150.00, Lennox FFA 20.00.  Other: Miller School $50.00 Fees, Brookings School $59.97 Dist. WR Loss, Faulkton Junior Class $28.00 Supplies, Kari Haberling $21.98 Supplies;


April 11, 2016 Bill Payment: A-1 Locksmithing $9.00 Supplies, Ace Refrigeration $1,530.00 Repairs, ASBSD $100.00 Fees, Bantz, Gosch, Cremer, Peterson $192.50 Services, BerMac $11.00 Repairs, BestWestern Ramkota $228.00 Travel, Big Dog Publishing $22.85 Supplies, Brentwood Colony $871.66 Food Service Contract, Cambium Learning $472.51 Supplies, Cardmember Services $338.00 Supplies & Software, CBM $13,092.14 Food Service Contract, Century Business $133.82 Services, City of Faulkton $183.96 Water/Sewer, Cole Papers $211.40 Supplies, Dacotah Bank $40.32 Supplies, Dakota Dust-Tex $102.65 Services, Delta Dental $2,721.28 Insurance, FAMC $926.25 Services, Faulkton Drug $15.08 Supplies, Faulkton Hardware $28.48 Supplies & Repairs, Faulkton School  $509.95 Reimb. Imprest Fund, Findaway World $13.96 Supplies, GE Capital $503.46 Copier Lease, Hase Plumbing $117.51 Repairs, Homan Ace Hardware $133.91 Supplies & Repairs, Houghton Mifflin Co. $1,380.93 Supplies, Johnson Controls $3,200.38 Repairs, Jostens $336.37 Supplies, K&D Busing $18,672.15 Services, KC Lumber $14.05 Supplies, Langs Audio TV & Appliance $1,009.99 Equipment, Michele Latt $97.06 Mileage Reimb., Matheson Tri-Gas $21.08 Services, McCrossan Boys Ranch $5,548.26 Residential/Tuitions fees, McLeods $176.86 Election Supplies, Menards $59.64 Supplies, Nardini $147.00 Services, NCFE $118.68 Gas, NCS Pearson $200.34 Supplies, NorthStar Energy $3,355.26 Propane, Northwestern Energy $2,600.97 Electricity, PEAP $32.50 Supplies, Pearson Education $355.35 Supplies, Pioneer Drama Service $210.50 Supplies, Prestwick House $225.79 Supplies, ReliaStar Life Ins. Company $22.75 Insurance, Remtech $100.00 Software, Reuer Sanitation $585.00 Services, Riddell $1,187.22 Services, School Mate $261.25 Supplies, SD Dept. of Health $140.00 Services, SD Historical Society $175.00 Supplies, SDHSAA Office $99.00 Supplies, Shae Stephenson $15.64 Mileage Reimb., Thunderbird Colony $1,357.06 Food Service Contract, Time Management Systems $38.06 Services, Venture Communications $244.89 Phone/Internet/Fax, Wellmark $26,729.00 Health Insurance; March 2016 Payroll: General Fund: $144,992.46 w/ benefits, Special Ed. $27,370.90 w/ benefits, Food Service $2,271.84 w/ benefits, Pre-K $1,465.24 w/ benefits.

Secondary Principal/AD Report.  Testing.  Mr. Cassens informed the board testing has started in 7th, 8th, and 11th grades and a lot of it is complete. SDHSAA Voting Totals.  Cassens provided the board with a spreadsheet that listed all the SDHSAA Advisory Recommendations and how everyone voted.  Cassens stated the two topics that really affect our district are the implementation of the shot clock for “B” schools and the district tournament format. Registrations. Cassens stated the registration process is almost finished and students are required to get parent signature forms back by Friday.  Upcoming events: FFA State Conference in Brookings April 10-12, TIE Conference in Sioux Falls in which Jeremy Demery, Joel Price, Mary Schlechter, Chris Ulrich, Kathleen Melius, Kari Haberling and Melissa Hayes are attending, and FCCLA State Convention is April 24-26 in Sioux Falls.  Active Shooter Training. Cassens informed the board that Active Shooter training is scheduled for the in-service day of August 22nd.  This will be a drill/simulation involving the school, law enforcement, fire and rescue, and hospital personnel. Cassens said he has met with these groups in the planning process.  Wild West Conference. The board granted permission for new Superintendent Barrios and Cassens to attend the Wild West Conference in Rapid City in June 2016. 


2015-16.117. Building & Grounds Committee Report.  Bowar stated himself and Aesoph met with Johnson Controls and Jim Slunecka (NPC) and discussed the vaporizer quotes. Slunecka highly discouraged using a gas vaporizer but he also stated he could get a product that should be able to eliminate the heavy ends problem the vaporizer currently has. This would eliminate the need to replace the vaporizer.  Raethz reported that Janitor Reed thought it was working to eliminate the problem already. Bowar and Aesoph also discussed the quotes for the glycol leak repairs and the relocation of the stack in the boiler.  These issues were important to get repaired.  Motion by Brand, seconded Bowar, to go ahead with the leak repair this year if the budget allows.  Unanimous.  Raethz stated the contract with Johnson Controls is expiring and they are going to provide us with quotes for both the premium and basic service agreement.  The board also directed Raethz to check with Ipswich School and see what company they use for maintenance and repairs on their heating system.  The board thanked Jim Slunecka and the Building & Grounds Committee.


2015-16.118. ASBSD Health Insurance Renewal Resolution.  Motion by Heitmann, second by Aesoph, to adopt the Associated School Boards Protective Trust – SD School District Benefits Fund Participation Agreement and Adoption and Renewal Motion effective July 1, 2016. Unanimous.


2015-16.119. Drivers Education Instructor.  Motion by Bowar, second by Aesoph, to offer a work agreement to Larry Goebel as Driver’s Education Instructor at $25.00/hr for the 2016-2017 school year. Approximately 18 students will participate. Unanimous.  

2015-16.120. Drama Club Account.  Motion by Aesoph, second by Heitmann, to establish a sub account in the trust and agency fund titled “Drama Club”. Unanimous.

Public Comment. No public comments were made.

2015-16.121. Executive Session-Personnel/Contracts.  Motion by Aesoph, second by Bowar, to go into executive session at 8:33 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(1).  Out of executive session at 9:10 p.m.

2015-16.122. Certified Contracts. Motion by Bowar, second by Heitmann, to offer contracts to the following certified personnel for the 2016-2017 school year with salaries as per the 2015-2016 negotiated agreement, subject to change upon completion of 2016-2017 negotiations: Eric Baird, Vanessa Bowman, Nicole Bruemmer, Laura Cassens, Brice Cunningham, Lacey Currington, Linda Demery, Melissa Geditz, Shayne Geditz, Jenna Gruebele, Kari Haberling, Alicia Hammond, Melissa Hayes, Nancy Heidenreich, Cecelia Knutson, Dorie Kay Koska, Michele Latt, Kathleen Melius, Nichole Melius (79%), Judy Montonye, Wanda Reid, Mary Schlechter, Chad Spicer, Mike Stahl, Shae Stephenson, Randy Tisher, Christopher Ulrich and Jamie Werner.  Unanimous.

2015-16.123. Executive Session-Personnel/Negotiations.  Motion by Aesoph, second by Heitmann, to go into executive session at 9:12 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives.  As set forth in SDCL 1-25-2(4).  Out of executive session at 10:13 p.m.  No action was taken.


2015-16.124. Adjournment. Motion by Aesoph, second by Heitmann, to adjourn at 10:14 p.m. All in favor, motion carried.




_______________________________________       _________________________________________

Board Chairman, Heather Bode                                             Business Official, Lisa Raethz