2016 July Minutes

Faulkton Area School District 24-4 Board of Education

Monday, July 11, 2016
6:30 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Vice-Chairman Grady Heitmann at 6:31 p.m. in the Community Center.

Roll call of members present were Kelly Aesoph, Todd Brand and Grady Heitmann. Absent: Heather Bode and Gary Bowar.  Also present were Superintendent Derek Barrios, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, incoming board members Jerry Weyand and Scott McCloud, Val Ramsdell from the Faulk Co. Record and approximately 17 district patrons.  The pledge of allegiance was recited.  


Acknowledgements .  Mr. Cassens acknowledged the following FCCLA members that participated in the national leadership conference in San Diego, CA: Abby Vetch, Peyton Melius, Morgan Melius, Avery Deiter, Ally Cunningham, Brooke Neiderbaumer, Grace Schlechter, and Taylor Cramer.

Oath of Office.  Oath of office was recited by Jerry Weyand and Scott McCloud.


2016-17.1. Executive Session- Personnel/Board Qualifications. Motion by Aesoph, second by Brand, to go into executive session at 6:32 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(1).  Out of executive session at 7:03 p.m. No action taken.


2016-17.2. Board Chairman. Raethz called for nominations for Board Chairman for the 2016-2017 school year.  Weyand nominated Kelly Aesoph and Heitmann seconded it. No other nominations were made and Raethz called for a vote with all members voting aye.


2016-17.3. Vice Chairman. Aesoph called for nominations for Vice Chairman for the 2016-2017 school year.  Brand nominated Grady Heitmann and Weyand seconded it. No other nominations were made and Aesoph called for a vote with all members voting aye.


2016-17.4. Legal Representatives. Motion by Brand, second by McCloud, to designate the following individuals and entities as legal representatives of the Faulkton Area Schools 24-4 for the 2016-2017       school year. Unanimous.

A.    Name the Faulk County Record as legal newspaper.

B.     Name Supt. Derek Barrios and Business Official Lisa Raethz as purchasing agents for the Faulkton Area Schools 24-4.

C.     Name Dacotah Bank as legal depository for the Faulkton Area Schools 24-4.

D.    Authorize the Business Official to properly invest surplus funds of the District.

E.     Authorize the Business Official as Supervisor of the Trust and Agency Fund and the Imprest Fund of the District.

F.      Name the Superintendent and Business Official as Administrators of Federal Programs.

G.    Name the Business Official as Supervisor and Treasurer of the Food Service Program.

H.    Set a Chain of Command for the Faulkton Area Schools 24-4 as Superintendent, Business Official and Secondary Principal in case of emergencies.

I.       Name the Superintendent as Asbestos Coordinator of the Faulkton Area Schools 24-4.

J.        Set the second Monday of each month as the official meeting date of the Faulkton Area Schools 24-4 Board of Education and to compensate board members at a rate of $65.00 per month and $65.00 per negotiations meetings.  Meetings will be at 6:00 p.m. on this day unless stated otherwise.


Meeting Date.  Mr. Barrios stated the board meetings will be in the Elementary library starting in September to accommodate more visitors at the meetings. In the summer months the community center will be the venue if possible. There was discussion on publishing the agenda in the newspaper. Raethz stated publishing an accurate agenda that many days ahead of time would be difficult. State law requires the agenda to be posted at the location and on the school website at least 24 hours in advance. Raethz stated the meeting date, time and venue will be displayed on the marquee sign.


2016-17.5. Committee Assignments. Motion by Brand, second by Weyand, to approve the following committee assignments: Budget/Bills/Negotiations: Grady Heitmann & Todd Brand, Buildings & Grounds/New Facility/School Improvement: Todd Brand & Scott McCloud, Policy: Kelly Aesoph & Jerry Weyand, Technology: Scott McCloud & Jerry Weyand, Transportation: Grady Heitmann & Kelly Aesoph. Unanimous.

Open Forum Time.  1. Dave Speck asked the board how much money the state provided our school with the additional ½ cent sales tax and was that money all spent on teacher salaries.  The board informed Speck that it was approximately $107,000 and yes it was.  2. Trevor Cramer, as economic director, spoke to inform the board about a hearing on July 25th at 8 a.m. in the courthouse to discuss the implementation of a TIF district for Faulk County. He invited everyone to attend.  3. Sarah Davidson spoke to request the school place an ad in the Faulk County Record about the upcoming meeting.  Raethz asked Val Ramsdell about publishing it in the upcoming events in the newspaper. Ramsdell stated the bank pays for that and that could be a possibility. 


2016-17.6. Minutes & Financial Approvals. Motion by Heitmann, second by Brand, to approve the following consensus agenda: minutes of the June 13, 2016 meeting and June 28, 2016 special meeting, June 2016 Financial Statement and June 2016 Trust and Agency Fund Report, the June 2016 Imprest Fund Report; and payment of the presented bills for July 11, 2016. Unanimous.








Pre K &

T & A







Driv. Ed.


Beginning Balance








Beginning Cash
































Ending Balance








Ending Cash
























State of SD-State Aid








Dacotah Bank--checking, mm, cd interest








Proration of State funds








Driver's Ed. Fees








Lunch & Milk Sales








Food Program Reimb.








Rental Fees








Misc. Reimb. & Fines








Surplus Sales








Gym Passes








Title Grant








Perkins Grant








IDEA Grant








Medicaid Funding








Birth to 3 Funding








Athletic Passes/Gate Reciepts








Hyde County








Potter County








Hand County








Faulk County








Total Receipts









June 2016 Imprest Fund: Published in June 28, 2016 minutes


July 11, 2016 Bill Payment: Admin Arsenal $225.00 Fees, ASBSD $911.39 Dues, Derek Barrios $696.33 Travel Reimb., Bauer’s Super Valu $61.96 Supplies, Deb Beilke $850.80 Services, Brain Pop $2,295.00 Software, Cole Papers $7,505.42 Supplies, Delta Dental $2,772.96 Insurance, Faulkton Development $42,500 Lease, Homan Ace Hardware $4.32 Repairs, KC Lumber $16.97 Supplies, Moby Max $699.00 Software, NCFE $53.34 Gas, Renaissance Learning $5,880.50 Software, SASD $1,451.00 Dues, Schatz Electric $697.83 Installation, SD United Schools Assn. $450.00 Fees, SDACTE $537.00 Registration & Supplies, Software Unlimited $4,400.00 Software, US Awards $595.10 Supplies, Wellmark $28,118.00 Health Insurance; July 2016 Payroll: General Fund: $152,604.77 w/ benefits, Special Ed. $24,649.85 w/ benefits, Food Service $2,230.83 w/ benefits, Pre-K & Driver’s Ed. $4,738.03 w/ benefits.  


2016-17.7. Lunch & Breakfast Prices. Motion was made by Heitmann, seconded by Weyand, to raise lunch and breakfast prices $0.10 as required by the state.  They will be as follows. Breakfast: K-12 $1.80, Adult $2.10. Lunch: K-6 $2.40, 7-12 $2.65, Adult $3.25. Unanimous.

2016-17.8. Advertise Fuel Bids.  Motion by Brand, second by McCloud, to advertise for fuel bids for the 2016-2017 school year and to require a representative present at the bid opening to answers any questions the board may have on heating fuel or propane bids. Unanimous.

2016-17.9. Resignations. Motion by Weyand, second by Brand, to accept the following resignations effective immediately : Leasa Ortmeier as Special Education paraprofessional and Brice Cunningham as Junior High Football Coach.  Unanimous.  The board directed Mr. Barrios to advertise for a Junior High Football Coach position. 


Listing of 2016-2017 Employees & Salaries.  Bowman, Vanessa $36,200 (7-12 Math), $3,888.50 (Head. VB), Bruemmer, Nicole $35,400 (2nd Grade), Cassens, Laura $38,200 (Brentwood Colony Ed.), $2,415 (Asst. VB), Cunningham, Brice $41,600 (5th Grade), $4,242 (Head Boys BB) $1,806 (Golf), Currington, Lacey $37,000 (Blumengard Colony Ed.), Demery, Linda $43,800 (Library, Computers) $350 (Longevity Pay) $1,204 (Web Page Designer 80%), Erdahl, Kyle $35,000 (6th Grade), Geditz, Melissa                $44,000 (4th Grade), Geditz, Shayne $40,400 (K-12 PE, 7-8th Soc. Studies), $4,242 (Head Wrestling) $4,242 (Head FB), Haberling, Kari $46,500 (3rd Grade),Hammond, Alicia $39,500 (Kindergarten), Hayes, Melissa $44,000 (1st Grade), Heidenreich, Nancy $42,400 (Lang. Arts) $1,806.00 (Oral Interp) $1,000 (Board Certification), Hogg, Amanda $8,400 (Pre-K), Koska, Dorie Kay $36,200 (Thunderbird Colony Ed.), Knutson, Cecilia                $35,000 (Ag Ed.) $3,360 (FFA) $4,000 (Extended Contract) $3,360 (Competition Cheer Coach), Latt, Michele      $42,200 (Speech Therapy) $11,500 (Special Ed. Coordinator), Melius, Kathleen $38,600 (Title, JH Math), Melius, Nichole  $33,970 (Family & Con. Science) $4,032 (FCCLA) $1,000 (Board Certification), Mickelson, Dylan $35,000 (Lang. Arts, Soc. Sci.), Montonye, Judy $39,400 (Blumengard Colony Ed.), Reid, Wanda $40,400 (Thunderbird Colony Ed.), Schlechter, Mary $40,500 (Business, Computers), Spicer, Chad $42,400 (Special Ed.) $3,139.50 (Asst. Football) $4,595.50 (Head Track) $1,956.50 (JH Boys BB), Stahl, Mike $41,000 (Brentwood Colony Ed.), Stephenson, Shae $39,500 (Special Ed.) $2,656.50 (Asst. Track), Tisher, Randy $49,000 (HS Soc. Sci. Guidance, Math) $350 (Longevity Pay), Ulrich, Christopher $35,400 (JH & HS Science), Werner, Jamie $35,400 (K-12 Music), 3,360 (K-12 Co-Curricular Music Director), Barrios, Derek $76,500.00 (Superintendent/Elem. Principal), Cassens, Craig $57,324.71 (Sec.Principal) $6,300 (Athletic Director), Raethz, Lisa $43,392.38 (Business Official), Becker, William $11.25/hour (Maintenance), Crum, Dennis $11.60/hour (Maintenance), Demery, Jeremy $53,125 (Technology),Holt, Kim $13.75/hour (Aide), Hutchinson, Pamela $14.50/hour (Aide), Martinmaas, Shelly $13.25/hour (Aide), Ogle, Tiffany $11.25/hour (Aide),
Reed, Janet $16.40 (Maintenance),Vetch, Mary $13.92/hour (Admin. Asst.), Wittmeier, Jill $10.00/hour (Aide), Young, Robin $10.00/hour (Aide).

2016-17.10. Homeless Student Complaint Policy.  Chairman Aesoph read the Homeless Student Complaint policy for a first reading.  Motion by Brand, second by McCloud, to have the 2nd reading at the August board meeting. Unanimous.


2016-17.11. Conflict of Interest Policy.  Superintendent Barrios explained House Bill 1214 that requires a conflict of interest policy.  Barrios stated the district already has a policy in effect that addresses this topic.  Motion was made by Weyand, seconded by Brand, to recognize house bill 1214 and address the topic on the board agenda every month and if a conflict arises a request for a waiver will be made. Unanimous.

Superintendent’s Report.  100-Day Entry Plan. Barrios reviewed his 100-day Superintendent Entry Plan and the reasoning behind it with the board.  Barrios explained that this plan addressed his plan, goals and the key values he has in this new position with the school district. Chairman Aesoph complimented Barrios on his plan and dedication.  Expectations & Future Goals. Barrios reviewed with the board what is in the board of education handbook in regard to board expectations of the superintendent and vice versa.  He also gave the board a copy of the District’s goals for the future and stated they haven’t been updated since 2013. The board decided to review and update these goals over the next couple months.   Trainings & Conventions.  Barrios gave the board a development booklet from ASBSD and stated he would like to schedule some board training events. The board will get available dates to him.  Barrios also mentioned he will be attending the Superintendent’s Convention this month and the ASBSD Joint Convention in August and invited the board members to join him. 

Budget Hearing.  Raethz reviewed the budget and the different funds with the board.  General Fund: Raethz stated the salary increases were accounted for as well as the new funding from the state.  A portion of the pension expenses needed to be added to the budget. Raethz stated only $275,000 of the $450,000 available opt out funds were going to be levied. The budget is approximately $360,000 more than last year.  Special Education Fund:   The school will still be budgeting for an out of district placement student this year. The budget is approximately $64,000 less. Pension Fund: Raethz stated this budget is approximately $28,000 less and this levy and fund will be eliminated after this fiscal year due to new funding laws. All pension costs will need to be budgeted in the general fund in the future but the district will still receives funds in 2016.  Food Service Fund: Both the revenue and expensive budget increased approximately $11,000 due to a la carte sales. Pre-K/Driver’s Education Fund: Budget increased approximately $5,000.  Capital Outlay Fund: Raethz stated she budgeted to pay off the HVAC loan and to put aside approximately $50,000 in a building surplus. The total budget increased approximately $417,000 from last year making the total amount $1,048,500. There was much discussion on this fund and whether or not to pay off the HVAC loan this year or to continue to make payments for 3 years. There was also much discussion on how much to set aside for a building surplus.  No agreement was made on either topic.   The board will discuss the budget again in August.

Public Comments: 1. Dave Speck asked the board members why they couldn’t compromise between the amounts in Capital Outlay.  2. Tim Bowar first thanked the board for their high degree of professionalism. Then Bowar stated we can’t live in fear of the future but at the same time we can’t ignore it either. He stated he didn’t think now was the right time to increase taxes.  Dave Nelson then questioned the new gym facility and the process behind the lease. Raethz stated in 2019 the lease amendment will expire and the school board and development corporation will negotiate the terms again. 


2016-17.12. Executive Session- Personnel. Motion by Heitmann, second by Weyand, to go into executive session at 9:18 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(1).  Out of executive session at 9:22 p.m.

2016-17.13. Pre-K/Special Education Teacher.  Motion was made by Heitmann, seconded by Brand, to offer a contract to Amanda Hogg as .24 FTE Pre-School Instructor, at a BA Step 0 in the amount of $8,400.00 according to the 2016-2017 Negotiated Master Contract. Unanimous. 


2016-17.14. Adjournment. Motion by Weyand, second by McCloud, to adjourn at 9:24 p.m. All in favor, motion carried.

_______________________________________       _________________________________________

Board Chairman, Kelly Aesoph                                               Business Official, Lisa Raethz