2016 September Minutes

Faulkton Area School District 24-4 Board of Education

Monday, September 12, 2016
6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Kelly Aesoph at 6:00 p.m. in the Faulkton Elementary Library.

Roll call of members present were Kelly Aesoph, Todd Brand, Grady Heitmann, Scott McCloud and Jerry Weyand.  Also present were Superintendent/Elementary Principal Derek Barrios, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, Val Ramsdell from the Faulk Co. Record Doyle & Kay Foreman of K&D Busing and 4 district patrons.  The pledge of allegiance was recited.


2016-17.29. Agenda Approval.  Motion by Brand, second by Weyand, to approve the proposed agenda. Unanimous.


Acknowledgements.  Aesoph spoke on behalf of the board and commended Superintendent Barrios on a smooth transition into the new school year. Later in the meeting Mr. Barrios stated it was Custodian Week and he commended and thanked Janet Reed and her entire crew for a great job keeping our school facility looking good.

Conflict of Interest Waivers.  No conflict of interest waivers were presented.


Open Forum Time. Dave Speck asked who on the board was up for election next year and it was stated that Heitmann and Brand were in 2017 and Aesoph in 2018.  Speck also wanted to know if the open forum will remain at the beginning of the meeting. He stated in the future there could be some major building decisions and thought the public should get more of a voice.  Superintendent Barrios stated the open forum would remain at the beginning of the meeting.  If any patrons have concerns they should address them to administration or any board member before the meeting or during the open forum section at the beginning of the meeting.  Barrios explained any major building decisions or meetings pertaining to a new building or funding would most likely not happen at a regular board meeting and would be set up for community comment and discussion.


2016-17.30. Consensus Agenda Approval. Motion by Heitmann, second by McCloud, to approve the following consensus agenda: minutes of the August 8, 2016 meeting, August 2016 Financial Statement and August 2016 Trust and Agency Fund Report, the August 2016 Imprest Fund Report, payment of the presented bills for September 12, 2016, and two homeschool applications. Weyand questioned the invoice from McCrossan Boys Ranch and Raethz explained this invoice is for the tuition and residential expenses for an out-of-district placement special education student in which the district is required by law to pay.  Weyand asked if we still received state aid for this student and how that compared to the cost.  Raethz stated the district pays more in one month than we collect in the entire school year in state aid for said student. Unanimous.








Pre K &

T & A







Driv. Ed.


Beginning Balance








Beginning Cash
































Ending Balance








Ending Cash
























Food Program Reimb.







Lunch Sales








Pre-K Tuition








State of SD-State Aid








Dacotah Bank - Interest








Misc. Refunds/Reimb.








Activity Passes/Gate Receipts








Gym Passes








Computer Insurance








Medicaid Indirect








Title Grant Funds








Gross Telephone Receipts








Surplus Property








WC Ins. Refund








Hyde County








Potter County








Hand County








Faulk County








Total Receipts








August 2016 Imprest Fund: Officials: Erin Schroeder $115.00, Mark Ulrich $118.00. Faulk Co. Sheriff $15.00 Fee, DCI $43.25 Fee, US Post Office $499.69 Postage, Derek Barrios $204.20 Travel Reimb., Aberdeen Awards $128.00 Supplies, Alicia Hammond $ 22.37 Supplies, Walmart $100.41 Supplies, Dacotah Bank $500.00 Gate Cash Box, Council on College Admission in SD $55.00 Fee, Faulkton School $300.00 LRC Dues, SDLA $190.00 Registration, Brenda Ferguson $10.98 Refund, Melissa Hayes $200.00 Supplies, Aberdeen Schools $50.00 Cheer fee;  


September 12, 2016 Bill Payment: A&B Business $12,982.55 Equipment, A-1 Locksmithing $20.00 Supplies, ASBSD $590.00 Fees, Bantz, Gosch, Cremer, Peterson $32.14 Legal Fees, Bauer’s Super Valu $73.37 Supplies, Deb Beilke $164.70 Services, Best Western $199.98 Travel, Brooklyn Publishers $6.50 Supplies, BSN $1,473.83 Equipment, Cardmember Services $757.47 Fees, Textbooks, & Equipment, CWD  $70.50 Equipment, Cedar Shore $101.95 Travel, Century Business $498.26 Services, City of Faulkton $2,425.37 FB Field Lease & Utilities, Cole Papers $60.00 Supplies, Dakota Dust-Tex 103.90 Services, Dakota Electronics $1,200.00 Services, Delta Dental $2,950.52 Insurance, Distributed Website Corp. $499.00 Fees, Earthbend $138.00 Supplies, Faulk County Record $8,070.17 Annuals, Publishing & Supplies, Faulkton Hardware $15.76 Supplies, Faulkton School $2,551.90 Reimb. Imprest Fund, Follett School Solutions $478.82 Books, Duane Geist $300.00 Services, Goanimate $355.00 Instructional Software, Hanson Construction $75.00 Services, Hase Plumbing $7,700.00 Installation of Values, Hauff Mid-America Sports $35.70 Supplies, Homan Hardware $424.51 Supplies & Repairs, Houghton Mifflin $2,636.29 Textbooks, Jacobsen Tree Experts $1,300.00 Services, Johnson Controls $11,800.09 Repairs & Improvements, K&D Busing $6,247.05 Busing Contract, KC Lumber $58.60 Repairs, Michele Latt $24.15 Mileage Reimb., McCrossan Boys Ranch $5,988.52 Tuition/Residential Fees, Menards $639.35 Supplies & Repairs, Midwest Fire Equipment $687.50 Services, Mobridge-Pollock School $300.00 Fees, Muffin Tops $75.08 Supplies, NCFE $177.62 Gas, Northern Plains $17.81 Supplies, Northwestern Energy $2,131.61 Utilities, Oliver & Andy’s $1,128.79 Books, Platform Athletics $400.00 Supplies, Really Good Stuff $247.41 Supplies, Reliastar Life Ins. $23.40 Insurance, Reuer Sanitation $585.00 Services, Rosene Royce $17.00 Services, Schatz Electric $862.75 Improvements, Scholastic $186.78 Supplies, School Specialty $143.28 Supplies, SDHSAA $31.00 Fees, Sheraton $268.00 Travel, Shiffler Equipment $247.01 Supplies, Software Unlimited $2,053.59 Fees, Swier Law Firm $ 143.45 Supplies, Taylor Music $487.00 Equipment, Time Management Systems $40.53 Services, Uline $114.11 Supplies, Varsity Spirit Fashions $360.80 Uniforms, Venture Communications $416.19 Phone/Fax/Internet, Vogels Auto $209.49 Repairs,Wells Fargo $503.46 Copier Lease, Wellmark $30,224.00 Health Insurance; September 2016 Payroll: General Fund: $170,203.00 w/ benefits, Special Ed. $18,763.60 w/ benefits, Food Service $2,504.70 w/ benefits, Pre-K $753.55 w/ benefits.  


2016-17.31. K&D Busing Agreement/Amendment. Mr. Barrios recognized Doyle and Kay Foreman who were in attendance to answer any questions the board had in regard to the bus contract increase.  The route increase would go from $2.28 to $2.41 and the layover rate from $10.15 to $10.75.  This is based on $4.00/gallon fuel.  Doyle Forman stated the increase is due to a rise in expenses especially the drug testing increases this year. Brand asked Mr. Foreman if the district is still charged the layover time if a bus is not needed to return athletes home from an activity.  Foreman stated he would like Mr. Cassens to inform him of such situations so he can make sure it is taken off the invoice.  Motion was made by Weyand, seconded by Brand, to approve said amendment to the existing agreement.  Unanimous.


2016-17.32. Fuel Oil & Gasoline Quotes. Bids were opened and motion was made by Heitmann, second by Weyand, to accept the quote of North Central Farmers Elevator for fuel oil in the amount of $0.02/Gallon above cost and for gasoline in the amount of $0.15/Gallon above cost for the 2016-2017 school year.  Todd Brand abstained from the vote. Motion carried.

2016-17.33. 2016-2017 Budget/Tax Request. Raethz stated the changes she made to the budget as directed from the board at the previous board meeting.  (The changes are stated below in the motion.) She explained the reasoning behind the amount ($262,500) in the Capital Outlay-Accumulated for Building line item.  Raethz stated the district will only collect half of that amount ($131,250) in the 2016-2017 school year due to the difference in the school’s fiscal year calendar versus the county’s.  Of that $131,250, $40,000 of that was to account for the $40,000 of architect fees that exceeded the budgeted amount in fiscal year 2016.

Weyand told the board that many patrons have asked why the budget was higher this year than in previous years and wanted to state some of the new expenses this year which include the following:  Replacing the vaporizer and Fulton stack, Fire Marshall recommendations, vehicle, building set-aside, replace bleacher motors, replace shower room valves, and the purchase of the high school computers.

After all questions were answered and discussed, motion was made by Heitmann, second by McCloud, to adopt the following Resolution: Let it be resolved, that the School Board of the Faulkton Area Schools 24-4 after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 12-11-02 hereby approves and adopts its proposed budget and thereto be its Annual Budget for the fiscal year July 1, 2016 through June 30, 2017. The adopted Annual Budget amounts are as follows: General Fund $2,940,745.00; Capital Outlay Fund $975,000; Special Education $439,825.00; Pension Fund $100,600; Food Service Fund $182,400.00; and the Pre-K/Drivers Education Enterprise Fund $26,650.00. The Faulkton Area Schools 24-4 Board of Education further resolves to make the following request to the Faulk County Auditor to levy the maximum levy to be utilized by state law for the school General Fund in all categories; request $275,000 in the opt-out levy, request $975,000 for the Capital Outlay Fund; request $345,784 for the Special Education Fund; and request $64,743 for the Pension Fund. The only changes to the originally published budget are the following in the Capital Outlay Fund: Change the Debt Service-HVAC expense amount to $130,000 (published $376,000), change the Accumulated for Building expense amount to $262,500 (published $90,000), and change Advalorem Taxes revenue to $975,000 (published $1,048,500).

All in favor, motion carried.


2016-17.34. Johnson Controls 3-year Agreement.  Raethz stated the previous agreement was increased each year by 3% and this agreement was the same.  Brand asked if there was a penalty if we chose to terminate mid contract. Mr. Barrios stated he looked into this and there is 45-day written notice requirement without a monetary penalty.  Chairman Aesoph stated we had previously looked into another company but felt it was in the best interest of the district to remain with Johnson Controls right now.  Motion by Brand, second by Weyand, to accept the 3-year planned service proposal for preventative maintenance services from Johnson Controls.  Annual fee per year is $15,490 for 2016-17, $15,954 for 2017-18 and $16,433 for 2018-19, paid semi-annually. Unanimous.


Board’s Future Goals Review/Update (Education Section). The board reviewed and discussed the education section of the board goals.  There were many goals that were either fulfilled, obsolete, or just needed to be updated. Mr. Barrios and Mr. Cassens will continue to update and get feedback on these goals. The board will review the Staff Development section next meeting.

2016-17.35. Calendar Amendment.  Superintendent Barrios proposed a school calendar amendment stating May 19, 2017 as the last day of school for seniors not required to take semester tests. Motion was made by Brand, seconded by Heitmann, to amend the official 2016-17 School Calendar to change the last day for seniors not taking semester tests to May 19th. Unanimous. 


Superintendent’s Report.  Building & Grounds Report. Mr. Barrios read Janet Reed’s (Head Janitor) building and grounds report. The report stated the following items: boy’s locker room shower valves were replaced and working fine, the glycol leaks in the boiler were repaired but waiting for the insulation crew, new bleacher motors should be installed in September, 2 trees were removed, and the venting hoods for the FACS room should also be installed in September.  2016-17.36. ASBSD Delegate Assembly. Motion by McCloud, second by Weyand, to appoint Todd Brand to act as an official delegate, and Scott McCloud, to act as the alternate, to the annual assembly of the 2016 ASBSD Delegate Assembly in Pierre, South Dakota, November 18, 2016. Unanimous. Active Shooter Recap.  Mr. Barrios gave the board a recap of the active shooter training that was done on August 22.  He stated Mark Toennies, Faulk County’s Emergency Manager, coordinated the event with our administration, teachers, some students, and the sheriff and fire departments from Faulk Co., Edmunds Co., and Potter Co. Barrios stated it was a great turnout and definitely an eye opener that brought about our strengths and weaknesses. Barrios will be working with all parties involved to revamp the emergency plans and another drill will take place in the near future. Gavel Trainings.  Barrios directed the board members to complete the survey on the gavel training dates by the end of the week so he can try to schedule a training. Staff In-Services. Barrios told the board that the beginning of the year in-service went well and he is planning a TIE staff development in-service on September 26th and October 28th.  He stated during our accreditation review with Advance Education it was stated we needed to implement a process for analyzing data and this training will provide the tools needed to assist in this. 1:1 Laptops.  Superintendent Barrios wanted to mention that our district now provides laptops for all K-12 students at the Faulkton location.  Barrios stated we are keeping up with technology and this is very impressive for our district.  We are doing a great job of preparing our students.  Superintendent Evaluation.  Barrios informed the board that he needs to be evaluated by the board every year. He would like to review his timeline and goals in October and be officially evaluated by the board in December.  In the future, Barrios would recommend a 360-evaluation which looks at evaluations from other administrators in the district, teachers, and patrons/parents of the district.  Strategic Planning.  Barrios would like to look at strategic planning in the future. This would take the place of our board goals and be what would be driving the board’s decisions.  This would include input from several different sectors of our district. Barrios will provide more information on this later.

Secondary Principal/AD Report.  Dual Credit/Online Courses. Mr. Cassens stated there are 15 students enrolled in dual credit courses and 8 students enrolled in an online Spanish I course.  Internship Update. Cassens said currently 12 seniors are participating in internships and a couple others are still trying to iron out all the details in order to participate.  Build Dakota Scholarship Seminar.  Cassens informed the board that today a seminar was presented by the SD Tech Institutes for all juniors and seniors centered around the Build Dakota Scholarship program. 


2016-17.37. Adjournment. Motion by Brand, second by Heitmann, to adjourn at 7:52 p.m. All in favor, motion carried.

_______________________________________       _________________________________________

Board Chairman, Kelly Aesoph                                    Business Official, Lisa Raethz