2017 Board Minutes January

Faulkton Area School District 24-4 Board of Education

Monday, January 9, 2017
6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Kelly Aesoph at 6:00 p.m. in the Faulkton Elementary Library.

Roll call of members present were Kelly Aesoph, Todd Brand, Grady Heitmann, Scott McCloud and Jerry Weyand.  Also present were Superintendent/Elementary Principal Derek Barrios, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, Val Ramsdell from the Faulk Co. Record, staff  members: Melissa Geditz, Alicia Hammond, and Michele Latt, and the following district patrons: Tim Bowar, Kayla Hanson, Jamie Kaup, Dave Speck and Tom Strasburg.  The pledge of allegiance was recited.

 

2016-17.59. Agenda Approval.  Motion by Brand, second by Heitmann, to approve the proposed agenda. Unanimous.

 

Acknowledgements.  No acknowledgements were stated.

Conflict of Interest Waivers.  No waivers were presented.

 

Open Forum Time. No comments were made.

 

2016-17.60. Consensus Agenda Approval. Motion by Heitmann, second by Weyand, to approve the following consensus agenda: minutes of the December 12, 2016 meeting, December 2016 Financial Statement and December 2016 Trust and Agency Fund Report, the December 2016 Imprest Fund Report, and payment of the presented bills for January 9, 2017. There was discussion on a claim from A-1 Locksmithing for $14,516.70. This invoice was more than double the estimate.  Mr. Barrios stated he visited with Head Maintenance, Janet Reed, who stated the vendor did quality work and she was with them all four days they were here.  The project ended up being more labor than anticipated.  The board agreed to pay the claim but to talk to other vendors when the process comes to replacing the locks again.  Unanimous.

 

Dec-16

General

Capitol

Special

Pension

Food

Pre K &

T & A

 

Fund

Outlay

Education

Fund

Service

Driv. Ed.

 

Beginning Balance

1,522,967.63

189,561.67

408,554.39

110,287.71

25,995.87

22,930.27

124,677.37

Beginning Cash

1,473,717.31

189,561.67

408,554.39

110,287.71

25,995.87

22,930.27

100,818.36

Investments

49,250.32

0.00

0.00

0.00

0.00

0.00

23,859.01

Receipts

151,555.28

30,168.53

20,338.37

6,160.50

13,131.92

825.00

30,173.52

Expenditures

193,335.97

44,920.77

32,548.02

0.00

13,842.33

754.20

24,581.72

Ending Balance

1,481,186.94

174,809.43

396,344.74

116,448.21

25,285.46

23,001.07

130,269.17

Ending Cash

1,431,934.75

174,809.43

396,344.74

116,448.21

25,285.46

23,001.07

106,407.88

Investments

49,252.19

0.00

0.00

0.00

0.00

0.00

23,861.29

Receipts:

 

 

 

 

 

 

 

Food Program Reimb.

 

 

 

 

7,358.57

 

 

Lunch Sales

 

 

 

 

5,773.35

 

 

Pre-K Tuition

 

 

 

 

 

825.00

 

State of SD-State Aid

49,576.00

 

 

 

 

 

 

Dacotah Bank - Interest

10.22

 

 

 

 

 

 

Misc. Refunds/Reimb.

692.42

 

 

 

 

 

 

Activity Passes/Gate Receipts

3,518.00

 

 

 

 

 

 

Gym Passes

500.00

 

 

 

 

 

 

Equity Dividend

606.94

 

 

 

 

 

 

Medicaid Reimb.

 

 

 

 

 

 

 

Birth to 3 Funding

 

 

598.35

 

 

 

 

Rentals

 

 

 

 

 

 

 

Hyde County

$1,505.52

$519.38

$340.12

$106.19

 

 

 

Potter County

$478.66

$190.75

$124.92

$39.00

 

 

 

Hand County

$10,979.73

$3,993.14

$2,614.97

$816.42

 

 

 

Faulk County

$83,687.79

$25,465.26

$16,660.01

$5,198.89

 

 

 

Total Receipts

$151,555.28

$30,168.53

$20,338.37

$6,160.50

$13,131.92

$825.00

 

 


December 2016 Imprest Fund: Travel & Fuel Costs/Reimbursements:  Nancy Heidenreich $89.00, Lacey Currington $30.00, Shayne Geditz $33.31, Randall Meidinger $150.00, Fees/Registrations: North Area Honor Band $10.00, BB Coaches Assn. $100.00, Ipswich School $40.00, Linton School $175.00. Officials: Tony Boldt $210.00, Curtis Huffman $490.00, Scott Gangle $320.00, Tim Boldt $344.00, Rob Lewis $155.00, Greg Blue $100.00, Matthew Clark $170.00, Brad McGirr $100.00.  Repairs/Supplies: Aberdeen Awards $14.20, Cabinets & Interiors $20.66, Quilters Corner $102.63, US Post Office $141.00;

January 9, 2017 Bill Payment: A1 Locksmithing $14,516.70 Replace Locks, Ace Refrigeration $642.60 Repairs, Bantz, Gosch, Cremer, Peterson $64.00 Fees, Bauer’s Super Valu $301.90 Supplies, BE Publishing $1,966.72 Supplies/Textbooks, BerMac $656.40 Repairs, Brentwood Colony $903.36 Food Service Contract, CBM $12,305.06 Food Service Contract, Cengage Learning 36.84 Supplies, Century Business $469.33 Services, City of Faulkton $186.84 Utilities, Cole Papers $329.32 Supplies, Dakota Dust-Tex $162.60 Services, Delta Dental $2,950.52 Insurance, EcoLab Pest Elimination $126.55 Services, Faulk County Record $226.50 Publishing & Supplies, FAMC $1,068.75 Services, Faulkton School $2,794.80 Reimb. Imprest Fund, Hanson Construction $3,356.50 Snow Removal & Repairs, Homan Hardware $197.89 Repairs, JW Pepper $619.94 Equipment, Jaymar Bus. Forms $144.51 Supplies, K&D Busing $17,003.95 Busing Contract, Michele Latt $89.24 Mileage Reimb., Marc $3,067.88 Supplies, McCrossan Boys Ranch $5,518.12 Tuition/Residential Fees, NCFE $315.45 Gas, North Star Energy $7,110.91 Propane, Northwestern Energy $2,621.49 Utilities, Reliastar Life Ins. $23.40 Insurance, Reuer Sanitation $585.00 Services, Schatz Electric $776.00 Repairs, School Specialty $162.57 Supplies, SD Dept. of Health $360.00 Services, SD Dept. of Public Safety $28.00 Services, Thunderbird Colony $1,220.45 Food Service Contract, Time Management Systems $39.95 Services, Venture Communications $312.88 Phone/Fax/Internet, Wells Fargo $503.46 Copier Lease, Wellmark $28,189.00 Health Insurance; January 2017 Payroll: General Fund: $163,375.98 w/ benefits, Special Ed. $22,322.22 w/ benefits, Food Service $2,413.89 w/ benefits, Pre-K $753.55 w/ benefits.  

 

Junior Kindergarten.  Mr. Barrios stated due to larger class sizes coming up in the near future, the option of providing a Junior Kindergarten (Jr-K) class is being researched. Alicia Hammond and Michele Latt, who have done research on the topic, were in attendance to explain the program. The Jr-K option would be available to students meeting specific criteria. The following criteria will be used to determine eligibility: 1. Eligible for Kindergarten with a May-August birthday. 2. Needs in the following areas: low screening score, recommendation by Pre-K teacher, low social skills, maturity level, find motor concerns, and communication concerns.  The schedule for the program would be 5 afternoons/week and ideally would be the same teacher as Pre-K, which would be 4 mornings/week.  The benefits of this program would be to ensure students are better prepared for school, help alleviate large class sizes in lower elementary rooms, the ability to obtain and retain a full time certified teacher vs. only a part-time Pre-K teacher, and also to receive funding for said students.  These Jr-K students would be included in our ADM count and our district would receive state aid funding, unlike Pre-K students who are charged a tuition to attend. Jr-K would be in addition to Pre-K and Kindergarten, not a replacement.  Latt stated they are working to gather more concrete numbers and hoping to have a better idea of which group students would fall into.  They are also looking for parent feedback and interest in the program. Latt plans on acquiring a lot of this information at Pre-K screening in March. Mr. Barrios will bring more information to the February meeting.

2016-17.61. Demery & Heidenreich Retirement. Motion by McCloud, second by Weyand, to accept the resignations, due to retirement, from Linda Demery and Nancy Heidenreich at the completion of the 2016-2017 school year and approve both requests to receive retirement benefits from the Faulkton Area Schools District 24-4, effective July 1, 2017.  Unanimous.  The board thanked both teachers for all their years of service to the district and students. The board directed Mr. Barrios and Mr. Cassens to advertise for the ELA and Library/Media Specialist positions.

 

2016-17.62. Election.  Motion was made by Weyand, seconded by Heitmann, to set the annual school board election as April 11, 2017 and approve the combined election agreement with the City of Faulkton.  The combined election will be held if necessary and possible. Todd Brand and Grady Heitmann’s 3-year terms expire this year.  Unanimous.

 

Board’s Future Goals Review/Update. Mr. Barrios presented the board with the Education & Staff Development sections from the board’s future goals document.  The Buildings and Grounds section of said document was reviewed next. Barrios informed the board of the teacher/staff suggestions. Board member McCloud stated currently we need to maintain and repair the current facility. Board Chairman Aesoph, Mr. Barrios, and Mrs. Raethz stated they felt the implementation of a 5-year building and grounds plan was of utmost importance to guide both administration and board decisions regarding the facility.  Mr. Barrios recommended the district consider the strategic planning process at this time.  He stated there are companies willing to give a strategic planning proposal to the board free of charge.  The board agreed to start listening to proposals immediately in order to budget for strategic planning next budget year. The board agreed they had hit a road block on these goals and will hold off until strategic planning is completed.

 

School Policy Review Update.  Mr. Barrios gave the board an email from Gerry Kaufmann, attorney at ASBSD, going over the cost estimates and different services for reviewing and updating our current policies. The board decided to budget for this expense in the 2017-2018 budget.


Building & Grounds Report.
  Mr. Barrios gave Janet Reed’s maintenance report as follows:  The 4-day project of re-keying all the interior doors was completed over Christmas break.  The exterior doors will be done this summer. The process of camera-ing the sewer lines is not completed yet. Elite Drain & Sewer Cleaning were here 1 ½ days and the 2nd day here their camera monitor quit working.  They will come and finish when the monitor is fixed and will not charge for mileage. The galvanized pipe in the boiled room has been repaired.  Hase Plumbing also came during Christmas break and replaced 7 shut off valves that were not working.  DoAll Installation installed the new insulation on the water line. Sewer Line Update from Building & Grounds Committee. Weyand stated he called the company to see what the cost estimate is at now. If the entire building is completed, cost is around $3,000.  Brand and Weyand both stated it is wise for the board to know the condition of the lines throughout the entire building. The rest of the board agreed.

Secondary Principal/AD Report.  Mr. Cassens stated the Region One-Act Play performance will be in Mobridge on January 18th instead of January 25th in Sisseton.  The public performance will now be January 16th at 3 p.m. in the old gym.  Cassens then informed the board that Mr. Barrios and himself will be attending a teacher job-fair on January 26th at NSU.  Cassens told the board that Andrew Aesoph will be coaching our junior high wrestlers in Huron on January, 21st and Melissa Geditz will be driving the school vehicle for them. 

Open Forum.  No comments were made.

2016-17.63. Adjournment. Motion by McCloud, second by Brand, to adjourn at 7:18 p.m. All in favor, motion carried.

_______________________________________       _________________________________________

Board Chairman, Kelly Aesoph                                    Business Official, Lisa Raethz

 

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