2017 Board Minutes September

Faulkton Area School District 24-4 Board of Education

Monday, September 11, 2017
6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Ryan Nelson at 6:00 p.m. in the Faulkton School Lunchroom.

Roll call of members present were Kelly Aesoph, BJ Kalkman, Scott McCloud, Ryan Nelson and Jerry Weyand.  Also present were Superintendent Derek Barrios, Secondary Principal Craig Cassens, Business Official Lisa Raethz, staff members: Nicole Aesoph, Laura Cassens, Brice Cunningham, Jeremy Demery, Alicia Hammond, Janet Reed, and Cortney Warren, Val Ramsdell from the Faulk Co. Record, and the following district patrons: Tim Bowar, Michelle Brand, Irene Cunningham, Carrie Deiter, Jean Deiter, Mike Grunewaldt, Dawn Redden, Barb Schilder, Dave Speck, Tom Strasburg, and Corrine Weyand.  The pledge of allegiance was recited.  

 

2017-18.49. Agenda Approval.  Motion by Aesoph, second by Weyand, to approve the proposed agenda. Unanimous.

 

Acknowledgments.  No acknowledgements were stated.

Conflict of Interest.  No conflict of interest waivers were presented.

Open Forum Time.  No comments were made.

 

2017-18.50. Minutes & Financial Approvals. Motion by Kalkman, second by McCloud, to approve the following consensus agenda: minutes of the August 14, 2017 meeting and August 24, 2017 special meeting, August 2017 Financial Statement, August 2017 Imprest Report, and August 2017 Trust and Agency Fund Report; and payment of the presented bills for September 11, 2017. Unanimous.

 

Aug-17

General

Capitol

Special

Pension

Food

Pre K &

T & A

 

Fund

Outlay

Education

Fund

Service

Driv. Ed.

 

Beginning Balance

1,355,172.33

535,336.51

443,905.96

116,912.83

28,873.78

37,124.30

115,836.04

Beginning Cash

1,305,993.25

535,336.51

443,905.96

116,912.83

28,873.78

37,124.30

92,954.08

Investments

49,269.09

0.00

0.00

0.00

0.00

0.00

22,881.96

Receipts

120,265.53

1,930.19

2,048.77

91.96

21,180.49

7,172.00

4,948.33

Expenditures

218,727.55

290,442.26

25,076.63

0.00

2,646.96

754.20

7,145.45

Ending Balance

1,256,800.32

246,824.44

420,878.10

117,004.79

47,407.31

43,542.10

113,638.92

Ending Cash

1,207,527.99

246,824.44

420,878.10

117,004.79

47,407.31

43,542.10

89,710.33

Investments

49,272.33

0.00

0.00

0.00

0.00

0.00

23,928.59

Receipts:

 

 

 

 

 

 

 

Food Program Reimb.

 

 

 

 

0.00

 

 

Lunch Sales

 

 

 

 

21,180.49

 

 

Pre-K Tuition

 

 

 

 

 

7,172.00

 

State of SD-State Aid

39,060.00

 

 

 

 

 

 

Dacotah Bank - Interest

20.05

 

 

 

 

 

 

Rental Fees

30.00

 

 

 

 

 

 

Surplus Sales

350.00

 

 

 

 

 

 

Misc. Refunds/Reimb.

152.70

 

 

 

 

 

 

Computer Insurance

1,875.00

 

 

 

 

 

 

Gym Passes

80.00

 

 

 

 

 

 

Activity Passes/Gate Receipts

8,136.00

 

 

 

 

 

 

Medicaid Reimb.

777.74

 

68.00

 

 

 

 

Gross Receipts

57,139.99

 

 

 

 

 

 

Hyde County

$0.00

 

 

 

 

 

 

Potter County

$4.97

 

 

 

 

 

 

Hand County

$919.09

$473.84

$168.07

 

 

 

 

Faulk County

$11,719.99

$1,456.35

$1,812.70

$91.96

 

 

 

Total Receipts

$120,265.53

$1,930.19

$2,048.77

$91.96

$21,180.49

$7,172.00

 

 

 

August 2017 Imprest Fund: Travel & Fuel Costs/Reimbursements:  Derek Barrios $581.70.   Fees/Reimbursements: Council on College Admission in SD $55, Faulk Co. Sheriff $75.00, Morgan Storley $15, Mike Stahl $250, DCI $302.75.
Supplies: Walmart $70.05, Derek Barrios $19.85, Wanda Reid $47.32, Kari Haberling $10.04. BerMac $35.98.
Officials: Marty Weismantel $160, Mark Ulrich $135, Scott Witlock $100, Eric  Donat $100, John Krogstand $100, Stephanie Kjetland $85, Ashley Winter $135, Jo Auch $169, Valeree Devine $133.
Other: Dacotah Bank $500 Gate Cash Box, BerMac $11.00 Car Wash

 

September 11, 2017 Bill Payment: A1 Locksmithing $36.00 Supplies,  ASBSD $500.00 Fees, Bauer’s Super Valu $77.97 Supplies, BerMac $48.86 Repairs,  Cardmember Services $4,595.32 Supplies, Equip. & Services, Carrottop Industries $35.61 Supplies, Century Business $316.57 Services,  City of Faulkton $88.30 Water/Sewer, Connecting Point $37,588.00 Equipment, Dakota Electronics $1,200 Services, Delta Dental $2,817.98 Insurance, DustTex $496.80 Supplies & Services, Faulk Co. Record $7,149.84 Yearbooks, Faulkton Cheerleaders $350 Supplies, Faulkton Hardware $79.98 Supplies, Faulkton School $3,090.69 Reimb. Imprest Fund, Golden West $40,455 Computers, Hanson Construction $622.45 Services, Hauff Mid-America Sports $194.85 Equipment, Hewlett-Packard $2,564.10 Computers, Homan Ace $531.58 Supplies & Repairs, Homan Welding $48.65 Supplies, Houghton Mifflin $154.14 Supplies, ImPact Application $435.00 Fees, Jensen Rock & Sand $47,449.07 Asphalt, Johnson Controls $910.35 Services, K&D Busing $7,727.37 Bus Contract, KC Lumber $110.13 Repairs, Marco $24,176.41 Wireless Equipment, McCrossan Boys Ranch $5,354.75 Tuition & Residential Services, Menards $817.05 Supplies & Equip., Nasco $1,383.00 Equipment, NCFE $206.47 Gas, Northwestern Energy $2,353.17 Electricity, Quill $455.80 Supplies, Reliastar Life Insurance $23.40 Insurance, Reuer Sanitation $585.00 Services, Riddell $865.70 Services, Schatz Electric $123.25 Repairs, SD School Benefit Fund $128,502 Assessment, Thrive Nutrition $5,546.23 Food Service Contract, Time Management Systems $36.90 Services, Toennies Plumbing $113.27 Repairs, Venture Communications $568.59 Phone/Fax/Internet, Wells Fargo $469.36 Lease, Wellmark $29,983.00 Health Insurance; September 2017 Payroll: General Fund: $176,313.66 w/ benefits, Special Ed. $20,073.87 w/ benefits, Food Service $2,598.03 w/ benefits, Pre-K & Driver’s Ed. $3,832.78 w/ benefits.  

Building & Grounds.  HKG Architects.  Mr. Barrios updated the board and stated that he and Scott Sikkink from HKG have been in contact regarding the building estimates.  HKG has the high school building estimates prepared and will present them at the October board meeting.  Barrios said he and the building and grounds committee will meet with HKG before they present the estimates at the board meeting.   

  
2017-18.51. Policy Readings.  Mr. Barrios read the Criminal Background Check policy for a second reading.  Motion by McCloud, second by Aesoph, to approve and adopt said policy.  Unanimous.

 

2017-18.52. Televising Board Meetings. Weyand stated during the board retreat Randy Royer, ASBSD, recommended not televising board meetings due to liability reasons.  Both McCloud and Nelson stated Royer said the same thing at a conference.  Aesoph stated he recommended discussing this with our school attorney and our attorney was ok with it.  Mr. Barrios said the school attorney, Rory King, stated the district could televise a disclaimer at the beginning of the meeting for any hearing impaired viewers, but this wasn’t required.  Barrios told the board that Northwestern school district did a survey last week asking other districts what they do.  Of the 22 schools that replied to the survey, 5 televise, 2 use to televise, and 16 do not.  It was stated this is a hot topic statewide right now. Mr. Barrios also gave the live stream data that Jeremy Demery, Technology Coordinator, provided to him.  Since the board decided to live stream the meetings, the views are as follows: Live views during the meeting- May 42, June 39, July 43, and August 23.  Total views of each meeting- May 280, June 196, July 390, and August 140.  Aesoph stated Mr. Royer also recommended not having an open forum in 2 areas on our agenda but the board did that anyway.  Kalkman stated he was in favor of televising the meetings until the inaccurate social media comments on Facebook after the last board meeting.  Motion was made Weyand, seconded by McCloud, to stop recording board meetings. Nelson did a roll call vote. All board members voted aye except Aesoph who opposed.  Motion carried. It was stated the meetings could be televised in the future again if new information is provided or recommended.   

2017-18.53. Budget/Tax Request. Raethz stated the only change to the published budget was the addition of requesting $200,000 in opt-out funds.  Motion by Weyand, second by Kalkman, to adopt the following Resolution: Let it be resolved, that the School Board of the Faulkton Area Schools 24-4 after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 12-11-02 hereby approves and adopts its proposed budget and thereto be its Annual Budget for the fiscal year July 1, 2017 through June 30, 2018. The adopted Annual Budget amounts are as follows: General Fund $3,159,033.00; Capital Outlay Fund $1,181,000.00; Special Education $466,803.00; Pension Fund $116,912.83; Food Service Fund $162,800.00; and the Pre-K/Drivers Education Enterprise Fund $58,150.00. The Faulkton Area Schools 24-4 Board of Education further resolves to make the following request to the Faulk County Auditor to levy the maximum levy to be utilized by state law for the school General Fund in all categories; request $200,000 in the opt-out levy, request $1,131,000 for the Capital Outlay Fund; and request $362,762 for the Special Education Fund. The only change to the originally published budget is requesting $200,000 in opt-out funds in the General Fund. All in favor, motion carried.


Superintendent’s Report.
  Board Retreat. Mr. Barrios stated the board met for a board retreat on August 24th.  Randy Royer, from ASBSD, conducted the school board governance event. Barrios said a lot of good information was presented clarifying the specific roles of the superintendent and board members.   Strategic Planning Focus Group Dates. Barrios said the dates have been set for the strategic planning focus group sessions.  The first session will be on September 18th from noon-1:00 p.m. and 6:00-7:00 p.m.  Kristi Wagner will be organizing the event and the results of the surveys will be discussed.  The second community focus group date is October 12th. These will be held in the community center. Barrios recommended board members attend one of these.  Raethz stated the entire board could be at the event, but to avoid sitting together and discussing anything.  Teacher Evaluation Update.   Mr. Barrios explained the teacher evaluation process to the board.  He stated there is both an extended formal and informal process.   Barrios discussed the timeline for these processes and the Teacher’s Student Learning Objective (SLO) that coincides with the evaluation. 

Secondary Principal’s Report.  Dual Credit/Online Courses. Cassens stated currently there are 16 students enrolled in dual credit courses and 10 students enrolled in online courses through the E-Learning Center at NSU and DIAL and SDVS.  Internships. Cassens informed the board that currently there are 7 seniors planning on interning this school year.  ACT Report.   Mr. Cassens reviewed our district’s ACT report with the board. The district’s scores exceeded the state’s average across the board.  Other.  Cassens said himself, Mrs. Schlechter, and the junior and senior classes will be attending the Create ‘N’ Festival on the campus of NSU on September 19th. 

Open Forum.  Corrine Weyand asked if the results of the surveys were going to be presented at a board meeting.  Mr. Barrios stated he thought once the findings of the focus groups were complete, both those and the survey results would be presented to the board.  Barrios will double check on that.

2017-18.54. Executive Session- Personnel. Motion by Weyand, second by McCloud, to go into executive session at 6:42 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(1).  Out of executive session at 6:48 p.m.

2017-18.55. Resignation & Contract Amendment.  Motion was made by McCloud, seconded by Aesoph, accept the Junior High Girls Volleyball Coach resignation from Laura Cassens for the 2017-18 school year and to amend her contract to reflect this change.   Unanimous.

 

2017-18.56. Contract Amendment- Junior High Volleyball Coach. Motion by Aesoph, second by Weyand, to amend Mallory Fischer’s 2017-2018 contract to add Junior High Volleyball Coach in the amount of $1,569.50 (Total contract: $38,469.50 – BA Step 1 $36,900; JH Volleyball Coach $1,569.50) as per the Master contract.  Unanimous.

 

2017-18.57. Amended Work Agreement.  Motion was made by Kalkman, seconded by Aesoph, to amend the work agreement for Jill Wittmeier for the 2017-18 school year. (Wage Listing for the minutes is $11.50/hour) Unanimous.

 

2017-18.58. Adjournment.  Motion by Aesoph, second by Weyand, to adjourn at 6:49 p.m. All in favor, motion carried.

_______________________________________       _________________________________________

Board Chairman, Ryan Nelson                                    Business Official, Lisa Raethz

 

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