February 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, February 9, 2015
7:00 p.m.

            The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:34 p.m. in the office of the superintendent.

Roll call of members present were Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann.  Kelly Aesoph was absent at the beginning of the meeting. Also present were Supt. Joel Price, Business Official Lisa Raethz, Secondary Principal/AD Craig Cassens, Madeline Aesoph, Carissa Wilcox, Randy Tisher and Garrick Moritz.

2014-15.79. Agenda Approval. Motion by Brand, second by Bowar, to approve the proposed agenda. Unanimous.

2014-15.80. Minutes & Financial Approvals. Motion by Bowar, second by Heitmann, to approve the minutes of the January 12, 2015 meeting, the January 2015 Trust and Agency Fund and Imprest Fund Reports, the January 2015 Financial Statement, and payment of the presented bills for February 9, 2015.  Unanimous.

Jan-15

General

Capitol

Special

Pension

Food

Pre K &

T & A

 

Fund

Outlay

Education

Fund

Service

Driv. Ed.

 

Beginning Balance

613,916.74

89,448.97

254,086.92

84,007.16

-6,368.85

16,969.26

128,094.09

Cash

564,710.09

89,448.97

254,086.92

84,007.16

-6,368.85

16,969.26

102,086.71

Investments

49,206.65

0.00

0.00

0.00

0.00

0.00

26,007.38

Receipts

68,737.77

794.45

373.89

101.26

20,008.82

1,808.50

13,292.14

Expenditures

191,244.69

20,836.05

34,450.14

0.00

13,576.21

287.64

14,693.94

Ending Balance

491,409.82

69,407.37

220,010.67

84,108.42

63.76

18,490.12

126,692.29

Cash

442,201.30

69,407.37

220,010.67

84,108.42

63.76

18,490.12

107,684.05

Investments

49,208.52

0.00

0.00

0.00

0.00

0.00

19,008.24

Receipts:

 

 

 

 

 

 

 

Pre-K Tuition

 

 

 

 

 

1,808.50

 

Lunch & Milk Sales

 

 

 

 

9,126.05

 

 

Food Program Reimb.

 

 

 

 

10,882.77

 

 

Athletic Passes/Gate Receipts

2,765.00

 

 

 

 

 

 

Yearbook Sales

 

 

 

 

 

 

 

Gym Passes

2,230.00

 

 

 

 

 

 

Computer Insurance

 

 

 

 

 

 

 

Rental Fees

40.00

 

 

 

 

 

 

Medicaid Reimb.

1,161.05

 

101.00

 

 

 

 

Pioneer Case Grant

 

 

 

 

 

 

 

State of SD-State Aid

59,060.00

 

 

 

 

 

 

Dacotah Bank--checking, mm, cd interest

45.50

 

 

 

 

 

 

Miscellaneous

 

 

 

 

 

 

 

Other Reimbursements

178.00

 

 

 

 

 

 

Equity Payment

 

 

 

 

 

 

 

Birth to 3 Funding

 

 

 

 

 

 

 

Hyde County

$1.08

 

 

 

 

 

 

Potter County

 

 

 

 

 

 

 

Hand County

$79.55

 

 

 

 

 

 

Faulk County

$3,177.59

$794.45

$272.89

$101.26

 

 

 

Total Receipts

$68,737.77

$794.45

$373.89

$101.26

$20,008.82

$1,808.50

$0.00

January 2015 Imprest Fund: Rosene Royce $11.00 Services, SDMEA $490.00 Band Fee, Miller School District $75.00 WR Fee, Bo Beck $289.00 Official, Mark Ulrich $160.00 Official, Region IV Music $75.00 Fees, Selby Area School $109.02 One Act Play Fee, Steve Markley $205.00, Jordon Moench $80.00 Official, Scott Witlock $80.00 Official, Matt Mohr $140.00 Official, Matthew Clark $80.00 Official, Faulk Co. Record $37.00 Internet Subscription, Mitch Johnson $180.00 Official, Daren Lorenz $125.00, Randall Meidinger $150.00 WR Travel, Quilter’s Corner $55.26 Supplies, Kris Frericks $205.00 Official, US Post Office $30.45 Postage, Faulkton Drug $10.99 Supplies, Craig Cassens $71.24 Reimb. Supplies, Scott Kusler $125.00 Official, Jordan Opp $95.00  

Febuary 9, 2015 Bill Payment: A-1 Locksmithing $54.00 Keys, Aberdeen Schools $4,000.00 Tuition, Bantz, Gosch, Cremer & Peterson $33.00 Legal fees, Bauer’s Super Valu $120.89 Supplies, BerMac $147.88  Repairs, Brentwood Colony $700.41 Food Service Contract, Cardmember Services $420.00 Supplies, Cash-Wa Distributing $2,970.03 Food & Supplies, Century Business $398.46 Copier Services, City of Faulkton $152.27 Water/Sewer & Ball Park, CPI $1,200.00 Supplies, Dakota Dust-Tex $99.65 Services, Dean Foods $1,563.91 Milk, Delta Dental $3,078.22 Insurance, Earthgrains Baking Companies $488.23 Bread, Faulk County Record $269.93 Publishing, FAMC $600.00 PT & OT, Faulkton Hardware $265.51 Repairs, Faulkton School $2,878.96 Reimb. Imprest Fund, Flinn Scientific $111.69 Supplies, Follett School Solutions $850.00 Library Software, GE Capital $503.46 Copier Lease, Hanson Construction $810.41 Snow Removal, Hase Plumbing $290.89 Repairs, Homan Ace Hardware $155.96 Repairs, J.W. Pepper $125.49 Supplies, K&D Busing $20,720.15 Busing Contract, Kindergarten Academy $370.00 Training fees, Kohlman,Bierschbach & Anderson $2,884.00 Audit Payment, Marc $490.49 Supplies, McCrossan Boys Ranch $5,411.66 Residential/Tuitions fees, Menards $712.58 Supplies, Mid-Central Educational Coop. $1,745.68 Services, NCFE $249.45 Gas, Northern Plains $4,515.47 Propane, Northwest Area Multi Dist. Coop $2,800.00 Training, Northwestern Energy $2,577.82 Electricity, Reuer Sanitation $585.00 Services, Rushmore Plaza Holiday Inn $319.97 Travel, Schatz Electric $460.86 Repairs, SD Dept. of Education $400.76 Commodities, SD School Benefit Fund $26,276.23 Insurance, SDHSAA $31.00 Fees, Sonny’s Auto $15.27 Repairs, Taylor Music $20.00 Repairs, Thunderbird Colony $1,186.71 Food Service Contract, Time Management Systems $42.04 Services, US Food Service $1,637.13 Food and Supplies, Venture Communications $187.17 Phone/Internet/Fax, Wells Fargo $64,867.03 HVAC Debt Service,  February 2015 Payroll: General Fund: $167,186.67 w/ benefits, Special Ed. $24,004.54 w/ benefits, Food Service $6,383.35 w/ benefits, Pre-K/Driver Ed.: $411.20 w/benefits.

2014-15.81. 2013-2014 Audit & 2014-2015 Audit Proposal. Raethz informed the board that the 2013-2014 Audit had been completed and sent to the DLA. Motion by Heitmann, second by Bowar, to accept the proposal from Kohlman, Bierschbach & Anderson, LLP to perform an audit of the financial statements of the Faulkton Area Schools District 24-4 for the year ended June 30, 2015. The cost will not exceed $11,000. Unanimous.

2014-15.82. Senior Trip. Seniors Madeline Aesoph and Carissa Wilcox, along with their advisor Randy Tisher were present to discuss the senior class trip with the board and request an exempt absence day.  Seniors will be traveling to Rapid City on March 10-15th and Joann Aesoph and Shelly Martinmaas will be chaperones.  Motion was made by Bowar, seconded by Heitmann, to approve the senior class trip providing them with March 11th as an exempt/excused day of absence.  Unanimous.

Superintendents Report.  Legislative Session/Bill#1207. Price stated there are a number of bills out there right now, but one of the major bills that has yet to be heard is critical to the capital outlay provision for school district funding.  Currently our district is at $0.899 per mill and the max is $3.00.  This bill would limit the amount school districts could levy based on where their current levy is at and what they have levied prior.  This bill also would limit the amount of money the district could expense out of the capital outlay fund for general fund expenses such as transportation and insurance.  Currently this amount is 45% of the total tax revenues deposited in the current fiscal year or fiscal year 2008, whichever is less. This bill would decrease that percent over 3 years until it’s at 0%.  Mr. Price encouraged board members to contact legislators concerning this bill that would hurt districts like ours that have only levied the amount we have needed instead of asking for more in order to increase our capital outlay surplus balance.  SD Teacher & Principal Effectiveness Timeline.  Price informed the board that the following will take place in the 2015-16 school year: Implement the Teacher Effectiveness System for teacher evaluations and plan for the Principal Effectiveness System. In the 2016-17 school year the Principal Effectiveness System will be implemented and the district will upload aggregate teacher effectiveness data to the DOE.  Mr. Price also told the board that Mr. Cassens and Mrs. Melius would be bringing an evaluation tool to the March meeting for review.  This is also something that would be negotiated.

Secondary Principal/AD Report.  Activity/Sports Schedule.  Cassens reported the following events coming up: Small group music contest- Feb. 11 in Aberdeen, Region wrestling- Feb. 21 in Groton, District GBB- Feb. 23 in Hoven, District BBB- March 2 in Bowdle, NAEP testing for 4th and 8th grade on Feb. 12th and 26th, and NCRC test for all juniors on Feb. 19.   

Food Service Contract RFP.   Raethz presented the board with a rough draft of the RFP (request for proposals) for a food service management company.  Raethz stated this is a very detailed document that specially outlines what we have now, what we are interested in, and what is expected of both the District and the Food Service Management Company if we would decide to contract out that department.  Requesting proposals does not obligate the district to change anything, but only seek information on what companies can offer.  The board can then decide if it is in the best interest of our district to outsource this department. 

New School Building/Architect RFP/Capital Outlay Fund. Kelly Aesoph arrived at the meeting.  The board discussed what the capital outlay levy is currently at and how increasing the capital outlay levy would financially affect the taxpayer.  Example calculations were figured on a tax valuation of $100,000. The board wants to inform taxpayers about what a new school would cost them personally if this district chooses to build, however, without an architect, needs analysis, building plan and cost estimate, the district cannot accurately know this answer.  Mr. Price showed the board 2 examples of Architect RFP’s and discussion was held as to what the board wanted in the document.  The board directed Mr. Price to advertise and send out the Architect RFP.  RFP’s will be due back by April 10th and at the board meeting on April 13th the board will decide which architects will be invited in (sometime between April 20-22) to meet with the board regarding their proposals.  This RFP does not obligate the district to do anything.  There was discussion about the location of the building and the board stated they would like the architects to establish options.  There was also discussion on the current HVAC system financed in 2004 for $1,376,890.  There is a principal balance left of $467,194.80 and the last payment is scheduled for March 2019.  


2014-15.83. Executive Session/Certified Contracts/Personnel. Motion by Aesoph, second by Heitmann, to go into executive session at 8:57 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee as set forth in SDCL 1-25-2 (1). All in favor, motion carried. Out of executive session at 9:40 p.m.

2014-15.84. Certified Contracts. Motion by Heitmann, second by Aesoph, to offer contracts to the following certified personnel for the 2015-2016 school year with salaries as per the 2014-2015 negotiated agreement, subject to change upon completion of 2015-2016 negotiations: Vanessa Bowman, Nicole Bruemmer, Laura Cassens, Brice Cunningham, Lacey Currington, Linda Demery, Melissa Geditz, Shayne Geditz, Kari Haberling, Alicia Hammond, Melissa Hayes, Nancy Heidenreich, Diana Homan, Leonard Kleinsasser, Dorie Kay Koska, Michele Latt, Nichole Melius (79%), Judy Montonye, Colleen Pfeifer, Wanda Reid, Mary Schlechter, Chad Spicer, Mike Stahl, Shae Stephenson, Noelle Swanson, Randy Tisher, Christopher Ulrich.  Unanimous.

2014-2015.85. Social Science/Language Arts Teacher- Contract. Motion by Aesoph, second by Bowar, to offer a contract as Social Science/Language Arts Teacher for the 2015-2016 school year to Eric Baird on a BA Step 0 in the amount of $29,801.00, subject to the 2015-2016 Negotiated Agreement.

2014-2015.86. All School Play Advisor. Motion by Bowar, second by Heitmann, to offer a Work Agreement to Holly Demery as All School Play Advisor for the 2014-15 school year at a salary of $1,281.44 as per Negotiated Agreement.

Special Ed. Paraprofessional.  The board directed Mr. Price to open a position for a special ed. paraprofessional position. 

2014-15.87. Executive Session/Student Matters. Motion by Aesoph, second by Brand, to go into executive session at 9:45 p.m. for the purpose of discussing the expulsion, suspension, discipline, assignment of or the educational program of a student as set forth in SDCL 1-25-2 (2). All in favor, motion carried. Out of executive session at 9:55 p.m. No action taken.


2014-15.88. Adjournment. Motion by Brand, second by Bowar, to adjourn at 9:56 p.m. All in favor, motion carried.

 

_______________________________________       _________________________________________

Board Chairman, Heather Bode                                             Business Official, Lisa Raethz

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