January 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, January 12, 2015
6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 6:00 p.m. in the office of the superintendent.  Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann.           

2014-15.071. Executive Session/Superintendent’s Evaluation. Motion by Aesoph, second by Brand, to go into executive session at 6:10 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee as set forth in SDCL 1-25-2 (1). All in favor, motion carried. Out of executive session at 7:20 p.m.

            The board took a recess at 7:20 p.m. 

            The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:32 p.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann.  Also present were Supt. Joel Price, Business Official Lisa Raethz, Secondary Principal/AD Craig Cassens, and Garrick Moritz.

 

2014-15.72. Agenda Approval. Motion by Brand, second by Aesoph, to approve the proposed agenda. Unanimous.

 

2014-15.73. Minutes & Financial Approvals. Motion by Brand, second by Heitmann, to approve the minutes of the December 8, 2014 meeting, the December 2014 Trust and Agency Fund and Imprest Fund Reports, the December 2014 Financial Statement, and payment of the presented bills for January 12, 2015.  Unanimous.

 

Dec-14

General

Capitol

Special

Pension

Food

Pre K &

T & A

 

Fund

Outlay

Education

Fund

Service

Driv. Ed.

 

Beginning Balance

652,044.04

115,973.05

272,442.70

78,288.28

2,927.07

16,688.91

125,909.42

Cash

602,839.45

115,973.05

272,442.70

78,288.28

2,927.07

16,688.91

99,902.78

Investments

49,204.59

0.00

0.00

0.00

0.00

0.00

26,006.64

Receipts

143,071.40

44,302.08

14,128.76

5,718.88

5,449.40

600.00

17,169.95

Expenditures

181,198.70

70,826.16

32,484.54

0.00

15,489.06

319.65

14,985.28

Ending Balance

613,916.74

89,448.97

254,086.92

84,007.16

-6,368.85

16,969.26

128,094.09

Cash

564,710.09

115,973.05

254,086.92

84,007.16

-6,368.85

16,969.26

102,086.71

Investments

49,206.65

0.00

0.00

0.00

0.00

0.00

26,007.38

Receipts:

 

 

 

 

 

 

 

Pre-K Tuition

 

 

 

 

 

600.00

 

Lunch & Milk Sales

 

 

 

 

5,449.40

 

 

Food Program Reimb.

 

 

 

 

 

 

 

Athletic Passes/Gate Receipts

3,493.00

 

 

 

 

 

 

Yearbook Sales

 

 

 

 

 

 

 

Gym Passes

365.00

 

 

 

 

 

 

Computer Insurance

 

 

 

 

 

 

 

Rental Fees

 

 

 

 

 

 

 

Perkins Grant Reimb.

2,205.70

 

 

 

 

 

 

Pioneer Case Grant

5,000.00

 

 

 

 

 

 

State of SD-State Aid

44,273.00

 

 

 

 

 

 

Dacotah Bank--checking, mm, cd interest

53.84

 

 

 

 

 

 

Miscellaneous

405.00

 

 

 

 

 

 

Other Reimbursements

 

197.20

 

 

 

 

 

Equity Payment

310.16

 

 

 

 

 

 

Birth to 3 Funding

 

 

130.52

 

 

 

 

Hyde County

$1,618.77

$967.86

$305.83

$124.94

 

 

 

Potter County

 

 

 

 

 

 

 

Hand County

$15,346.43

$8,663.62

$2,737.53

$1,118.38

 

 

 

Faulk County

$70,000.50

$34,670.60

$10,954.88

$4,475.56

 

 

 

Total Receipts

$143,071.40

$44,499.28

$14,128.76

$5,718.88

$5,449.40

$600.00

$0.00

December 2014 Imprest Fund:US Post Office $182.40 Postage, Dacotah Bank $115.00 Oral Interp. Meal Funds, North Area Honor Band $10.00 Fees, Mary Vetch $17.02 Mileage Reimb., Joel Price $137.14 Travel Reimb., Rosene Royce $6.00 Services, SDHSCA $40.00 Coaches Fee, Shayne Geditz $50.00 Supply Reimb., SD Basketball Coaches Assn. $20.00 Coaches Fee, Carol Schilder $60.00 Services, Linton Public School $175.00, Tournament Fee, Nicole Bruemmer $60.69 Supply Reimb., Laureen Hinders $29.60 Mileage Reimb.,

Sports Services (Officials): Mitch Johnson $120.00, Steve Westby $165.00, Tim Boldt $260.00, Curtis Huffman $274.00, Scott Gangle $295.00, Tony Boldt $274.00, Jon Davidson $165.00, Ben Johnson $185.00, Daren Lorenz $125.00, Mitch Johnson $80.00,

January 12, 2015 Bill Payment: Aberdeen Awards $5.00 FB Supplies, Bantz, Gosch, Cremer & Peterson $1,570.28 Legal fees, Bauer’s Super Valu $63.37 Supplies, Brentwood Colony $626.81 Food Service Contract, Cardmember Services $494.64 Supplies, Cash-Wa Distributing $2,037.19 Food & Supplies, Cedar Shore $81.95 Travel, Century Business $693.40 Copier Services, Chemsearch $789.12 Supplies, City of Faulkton $216.18 Water/Sewer & Ball Park Electricity, Cole Papers $926.79 Supplies, Country Inn & Suites $1,220.70 Travel, Crossroads $230.97 Travel, Dakota Dust-Tex $126.55 Services, Dean Foods $1,199.37 Milk, Delta Dental $3,029.00 Insurance, Earthgrains Baking Companies $316.92 Bread, Faulk County Record $453.64 Publishing & Supplies, FAMC $3,225.00 PT & OT, Faulkton Hardware $56.26 Supplies & Repairs, Faulkton School  $2,845.85 Reimb. Imprest Fund, Follett School Solutions $412.50 Books, GE Capital $503.46 Copier Lease, Hanson Construction $675.00 Snow Removal, Hauff Mid-America Sports $93.40 WR Supplies, Homan Ace Hardware $159.75 Supplies & Repairs, Homan Welding $230.31 Supplies, J.W. Pepper $84.95 Supplies, Jaymar Bus. Forms $120.69 Supplies, Johnson Controls $2,448.00 Repairs, K&D Busing $19,920.09 Busing Contract, Marc $3,279.21 Services & Supplies, Matheson Tri-Gas $17.08 Services, McCrossan Boys Ranch $5,284.22 Residential/Tuitions fees, McLeods $217.67 Supplies, Menards $18.51 Supplies, NCFE $253.60 Gas, Northern Plains $5,411.11 Propane, Northern Plains Fitness $200.00 Supplies, Northwestern Energy $2,286.46 Electricity, Quill $281.46 Supplies, Reuer Sanitation $585.00 Services, Schatz Electric $121.37 Repairs, School Specialty $230.63 Supplies, SD Dept. of Health $520.00 Services, SD Dept. of Education $175.86 Commodities, SD School Benefit Fund $25,683.47 Insurance, Sonny’s Auto $239.90 Supplies, Taylor Music $60.00 Repairs, Thunderbird Colony $1,011.13 Food Service Contract, Time Management Systems $42.32 Services, Toennies Plumbing $61.23 Repairs, Training Room $47.85 Supplies, US Food Service $2,023.56 Food and Supplies, Venture Communications $198.40 Phone/Internet/Fax, Vernier $51.00 Supplies, Ted Williams $1,837.25 Services,  January 2015 Payroll: General Fund: $166,912.97 w/ benefits, Special Ed. $25,063.64 w/ benefits, Food Service $6,238.50 w/ benefits, Pre-K/Driver Ed.: $287.64 w/benefits.

Public Comment/ Gym Floor Dedication. Building and Ground’s committee members, Kelly Aesoph and Gary Bowar, informed the rest of the board that discussion had been held with some patrons of the district about dedicating the old gym floor to someone that has had a huge influence on our sports program. Cassens stated a decal type product would be placed on the gym floor. The cost of the decal is around $300-400 and would likely come from community donations. Craig left the meeting to approach said honoree to see if he would accept the dedication.  Upon returning, Cassens stated Jerry Fischer was speechless, extremely humble, surprised, grateful and felt he wasn’t deserving of such an honor.  Fischer did accept the honor but told Cassens if it didn’t work out he would not be offended. 

Superintendents Report.  CPI Training. Price stated he attended Crisis Prevention Intervention (CPI) training in Rapid City this last month and is now certified and qualified to train our teaching and classified staff on this topic.  Price said the Hybrid teaching model will be discussed at the in-service on January 30th. Before said training the staff will be required to work online on this topic.  Price also went over the COPING Model and a sample policy regarding this topic.  The program is designed on the care, welfare, safety, and security of students and staff. 

Building Discussion.  Discussion was held about the age, condition, and efficiency of our current building structures and the process that would take place if the board would decide to replace the 60-80 year old buildings.  Mr. Price told the board that Johnson Controls performed a utility history report of our school and showed that the facility is efficient with the current system but that overall costs have increased significantly in the last 10 years.  Another report from Honeywell showed improvements that would help the efficiency of the building and also offered a proposal for their services on improving the current structure or the construction of a new facility.  The board did not think spending $12,000 on a report of the current structure would be wise. Raethz then informed the board of the financial options available to us for building a new facility.  Obligation bonds require a 60% vote passed, have a maximum term of 50 years and are an additional levy.  Capital Outlay Certificates do not require a vote as long as the amount of funding is not over 1.5% of our $622 million valuation ($9 million).  These certificates have a maximum term of 20 years and funding is levied through the Capital Outlay fund.  Raethz provided that board with details regarding what 6 other schools have done in regards to who they have hired for a bonding company, architect, and general contractor as well as projects costs, means of finance and the scope of the project. It was decided to submit an RFP (request for proposals) for an architect in order to start the process and see what our needs are, a location, and what the cost would be.  There was a lot of discussion about the current building, ADA standards, and community support as well as the financial responsibility.  Price stated a 5-year plan is required by state statue when Capital Outlay funds are used to construct new facilities or additions.

Secondary Principal/AD Report.  One Act Play Director.  Cassens informed the board that Tomelyn Taylor will not be directing the All School Play again this year.  The board directed Mr. Price to advertise for the position.  Activity/Sports Schedule Changes.  Cassens reported that the Girls BB game that was originally scheduled for January 20th has been moved to January 19th and the local performance of the One Act Play will be January 18th at 7 p.m.  There is a possibility that the WR match in Gettysburg that was cancelled on January 8th due to weather will be postponed, but no specific date yet.  District FCCLA will be in Huron on January 14th and Region One Act Play will be in Mobridge on January 21st.  Cassens told the board members that himself, Mrs. Melius, and 6 students are headed to Pierre and will be set up in the Capitol Rotunda for the legislative session on January 15th.  The purpose of the “Expect More! Campaign” is to provide an opportunity for our state representatives to learn more about what is happening in classrooms around the state.  Faulkton was chosen to discuss our Duel Credit program and the experiences we have had with the program. Secretary of Education, Melody Schoop, recommended our school after visiting this fall. 

NCRC assessment (career readiness test) for juniors will be February 19th. Cassens also informed the board of 2 artists (Vickie Fuller & Sandra Newman) that would be working with students this month.  Gym Floor.  Cassens said himself and Janet Reed have been exploring options to reduce the slipperiness of the new gym floor. 

2014-15.74. Election. Motion by Heitmann, second by Bowar, to set the annual school board election as April 14, 2015 and approve the combined election agreement with the City of Faulkton.  The combined election will be held if necessary and possible. Unanimous.  Kelly Aesoph’s 3-year term is up on the school board.

2014-15.75. Moritz Retirement. Motion by Brand, second by Aesoph, to accept the resignation due to retirement from Jody Moritz at the completion of the 2014-2015 school year and approve her request to receive retirement benefits from the Faulkton Area Schools District 24-4, effective July 1, 2015.  Unanimous.  The board thanked Mrs. Moritz for all her years of service to the district.

2014-15.76. Executive Session/Superintendent’s Evaluation. Motion by Bowar, second by Heitmann, to go into executive session at 9:03 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee as set forth in SDCL 1-25-2 (1). All in favor, motion carried. Out of executive session at 10:35 p.m. No action taken.

 

2014-15.77. Executive Session/Student Matters. Motion by Aesoph, second by Bowar, to go into executive session at 10:36 p.m. for the purpose of discussing the expulsion, suspension, discipline, assignment of or the educational program of a student as set forth in SDCL 1-25-2 (2). All in favor, motion carried. Out of executive session at 10:52 p.m. No action taken.


2014-15.78. Adjournment. Motion by Brand, second by Bowar, to adjourn at 10:53 p.m. All in favor, motion carried.

 

_______________________________________       _________________________________________

Board Chairman, Heather Bode                                              Business Official, Lisa Raethz

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