July 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, July 13, 2015
8:00 a.m.

Budget Hearing:

            The Faulkton Area Schools 24-4 Board of Education Budget Hearing was called to order by Business Official Lisa Raethz at 8:02  a.m. in the office of the Superintendent.  Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann.  Also present were Supt. Joel Price, Business Official Lisa Raethz and Jody Moritz.

            The 2015-2016 Budget was presented.  Raethz explained that the $20,000 set aside funds for technology was included again in the capital outlay budget making the total $631,450.  The general fund did not change significantly.  Negotiated contracts amounts were added and all Evergreen colony expenses were deleted.  Pension, Pre-K/Dr. Education, and Food Service budgets also did not have significant changes.  Raethz explained that she left the food service the same this year but does not except the expenditures to be as significant as last year.  Raethz stated after the first year of contracting with a food service management company the district will have a better idea of what to expect.  The Special Education budgeted expenses increased this year due to more needs in that area. 

 

Motion by Heitmann, seconded by Bode, to recess at 8:09 a.m. until the regular meeting starts at 8:30 a.m.

Regular Meeting:      

The first regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Business Official Lisa Raethz at 8:30 a.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Supt. Joel Price, Business Official Lisa Raethz, Secondary Principal/AD Craig Cassens and Jody Moritz.

 

2015-16.1. Agenda Approval. Motion by Aesoph, second by Bode, to approve the proposed agenda.

 

2015-16.2. Board Chairman. Raethz called for nominations for Board Chairman for the 2015-2016 school year.  Heitmann nominated Heather Bode and Brand seconded it. No other nominations were made and Raethz called for a vote with all members voting aye.

 

2015-16.3. Vice Chairman. Bode called for nominations for Vice Chairman for the 2015-2016 school year.  Aesoph nominated Grady Heitmann and Bowar seconded it. No other nominations were made and Bode called for a vote with all members voting aye.

 

2015-16.4. Minutes & Financial Approvals. Motion by Bowar, second by Brand, to approve the minutes of the June 8, 2015 meeting and the June 30, 2015 special meeting; the June 2015 Financial Statement and June 2015 Trust and Agency Fund Report; and payment of the presented bills for the 2014-15 payables and the 2015-16 bills.

 

Jun-15

General

Capitol

Special

Pension

Food

Pre K &

T & A

 

Fund

Outlay

Education

Fund

Service

Driv. Ed.

 

Beginning Balance

748,822.60

206,488.04

249,797.23

138,982.85

-15,340.17

24,620.48

110,856.63

Cash

699,606.65

206,488.04

249,797.23

138,982.85

-15,340.17

24,620.48

85,845.34

Investments

49,215.95

0.00

0.00

0.00

0.00

0.00

25,011.29

Receipts

243,017.86

31,474.80

88,758.32

6,269.17

41,318.64

0.00

14,849.68

Expenditures

280,170.40

7,606.58

49,340.02

0.00

12,875.32

5,134.79

4,665.54

Ending Balance

711,670.06

230,356.26

289,215.53

145,252.02

13,103.15

19,485.69

121,040.77

Cash

662,452.11

230,356.26

289,215.53

145,252.02

13,103.15

19,485.69

96,028.72

Investments

49,217.95

0.00

0.00

0.00

0.00

0.00

25,012.05

Receipts:

 

 

 

 

 

 

 

Pre-K Tuition

 

 

 

 

 

 

 

Rentals

510.45

 

 

 

 

 

 

Lunch & Milk Sales

 

 

 

 

422.60

 

 

Food Program Reimb.

 

 

 

 

5,896.04

 

 

Athletic Passes/Gate Receipts

1,205.44

 

 

 

 

 

 

Gym Passes

230.00

 

 

 

 

 

 

State of SD-State Aid

36,801.00

 

 

 

 

 

 

Title Grants

94,169.00

 

 

 

 

 

 

Wellness Grant

1,000.00

 

 

 

 

 

 

Special Ed. Grant

 

 

69,582.00

 

 

 

 

Dacotah Bank--checking, mm, cd interest

65.41

 

 

 

 

 

 

Yearbook sales

265.00

 

 

 

 

 

 

Misc. Reimb. & Fines

60.00

 

 

 

 

 

 

Medicaid

647.81

 

56.00

 

 

 

 

Insurance Dividend

 

 

 

 

 

 

 

Birth to 3 Funding

 

 

 

 

 

 

 

Hyde County

$1.85

 

 

 

 

 

 

Potter County

 

 

 

 

 

 

 

Hand County

$14,004.98

$4,807.91

$2,920.62

$957.67

 

 

 

Faulk County

$94,116.92

$26,666.89

$16,199.70

$5,311.50

 

 

 

Total Receipts

$243,077.86

$31,474.80

$88,758.32

$6,269.17

$6,318.64

$0.00

$0.00

 

July 13, 2015 Bill Payment: ASBSD $948.89 Dues, Deb Beilke $324.72 Services, Brain Pop $2,295.00 Software, Cole Papers $6,923.57 Supplies, Connecting Point $12,731.00 Equipment & Warranty, Delta Dental $2,944.28 Insurance, Distributed Website Corporation $493.04 Renewal, Faulkton Development Corporation $42,500.00 Lease, Hillyard Floor Care $4,641.86 Supplies, Homan Ace Hardware $299.52 Repairs, Houghton Mifflin Co. $79,420.79 ELA Textbooks, KC Lumber $153.25 Repairs, Key Insurance $24,608.00 Insurance, Matheson Tri-Gas $9.30 Services, Menards $155.19 Supplies, NCFE $180.31 Gas, Northwest Area Multi-Dist. Coop. $2,800.00 Services, Pearson Education $897.75 Supplies, Praxair Distribution $26.25 Supplies, Renaissance Learning $5,573.50 Software, Nancy Ryman $100.00 Services, SD School Benefit Fund $47.88 Insurance, SD United Schools Assn. $450.00 Dues, Shiffler Equipment $156.55 Supplies, Software Unlimited $4,200.00 Software, Time Management Systems $40.64 Services, Wellmark $27,535.00 Insurance.  July 2015 Payroll: General Fund: $37,700.90 w/ benefits, Special Ed. $2,090.83 w/ benefits, Food Service $2,229.43 w/ benefits.

 

2015-16.5. Legal Representatives. Motion by Brand, second by Aesoph, to designate the following individuals and entities as legal representatives of the Faulkton Area Schools 24-4 for the 2015-2016       school year. Unanimous.

A.    Name the Faulk County Record as legal newspaper.

B.     Name Supt. Joel Price and Business Official Lisa Raethz as purchasing agents for the Faulkton Area Schools 24-4.

C.     Name Dacotah Bank as legal depository for the Faulkton Area Schools 24-4.

D.    Authorize the Business Official to properly invest surplus funds of the District.

E.     Authorize the Business Official as Supervisor of the Trust and Agency Fund and the Imprest Fund of the District.

F.      Name the Superintendent and Business Official as Administrators of Federal Programs.

G.    Name the Business Official as Supervisor and Treasurer of the Food Service Program.

H.    Set a Chain of Command for the Faulkton Area Schools 24-4 as Superintendent, Business Official and Secondary Principal in case of emergencies.

I.       Name the Superintendent as Asbestos Coordinator of the Faulkton Area Schools 24-4.

J.        Set the second Monday of each month as the official meeting date of the Faulkton Area Schools 24-4 Board of Education and to compensate board members at a rate of $65.00 per month and $65.00 per negotiations meetings.

 

2015-16.6. Committee Assignments. Motion by Aesoph, second by Bowar, to approve the following committee assignments: Budget & Bills: Grady Heitmann & Heather Bode, Buildings & Grounds: Gary Bowar & Kelly Aesoph, Negotiations: Grady Heitmann & Todd Brand, Policy: Kelly Aesoph & Heather Bode, School Improvement/Technology: Gary Bowar & Todd Brand, Transportation: Grady Heitmann & Kelly Aesoph. Unanimous.

2015-16.7. Superintendents Report/2nd Reading of Policies. Mr. Price presented a listing of district goals for the future and told the board they haven’t been updated since 2013. The board stated they would like to focus on one topic per month starting at the September meeting at 5 p.m.  Policies.  Motion by Heitmann, second by Aesoph, to adopt the following policies: to adopt the following policies: Substitute Pay, Mileage & per diem Reimbursement, Co-Curricular Extra Duty Pay, Web Design Job Description, Elementary Absence Policy, and Wellness Committee.  Unanimous. Mr. Price then asked the board for direction regarding the web design position.  The board directed Mr. Price to send out an email to current staff to see if there are any interested parties. 

2015-16.8. SD United School Assn. Motion by Brand, second by Bowar, to become a member of the SD United Schools Association for the 2015-16 school year. Unanimous.

 

2015-16.9. Fuel Bids. Motion by Aesoph, second by Heitmann, authorize the Business Official to advertise for quotes for gasoline, fuel oil and propane for the 2015-16 school year. Unanimous.

 

2015-16.10. 2014-2015 Audit. Motion by Bowar, second by Aesoph, to accept the proposal from Kohlman, Bierschbach & Anderson, LLP to perform an audit of the financial statements of the Faulkton Area Schools District No. 24-4 for the year ended June 30, 2015. The cost will not exceed $11,000. Unanimous.

 

2015-16.11. Breakfast Prices. Motion by Bowar, second by Aesoph, to set the price of breakfast for K-12th grades at $1.70 and adults at $2.00 for the 2015-2016 school year. Unanimous.

 

2015-16.12. Surplus. Motion by Aesoph, second by Heitmann, to declare the following items as surplus property: TV Cart (inventory #001469), and File Cabinet (inventory #000307). The following registered voters of the district were chosen to appraise the surplus property: Kelly Aesoh,  Gary Bowar, and Todd Brand.  Total appraisal was $0.00 and the board’s intent is to dispose or give away all items. Unanimous.

 

2015-16.13. Mileage/Per Diem Rates. Motion by Aesoph, second by Bowar, to adopt the state reimbursement rates as the following: Mileage reimbursement will be $0.42/mile for use of a privately owned vehicle and if a privately owned vehicle is used when the school vehicles are available, reimbursement will be $0.23/mile; per diem rates of $6 for breakfast, $11 for lunch, and $15 for dinner. Unanimous.

 

2015-16.14. Facility Use Agreement. Motion by Heitmann, second by Brand, to approve the new Facility Use Agreement with the change of charging a 501C-3 non-profit organization a lesser fee to rent the facilities.  Unanimous.

 

2015-16.15. Executive Session/Personnel.  Motion by Aesoph, second by Brand, to go into executive session at 9:09 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(2).  Out of executive session at 9:25 a.m.

 

2015-16.16. Stephenson Contract Amendment.  Motion by Brand,  second by Aesoph, to rescind motion 2014-2015.155 Unanimous.  2015-2016.17. Motion by Bowar, seconded by Brand, to amend Shae Stephenson’s 2015-2016 contract by moving her from BA+30 Step 3 to MA Step 3 as per Master Contract. Total contract: $37,691.52 (MA Step 3: $35,350; Assistant Track: $2,341.52). Unanimous.

2015-16.18. Contract Amendments.  Motion by Brand, second by Heitmann, to amend Mary Schlechter’s 2015-2016 contract by moving her from BA+30 Step 5 to MA Step 5 as per Master Contract. Total contract: $36,350. 2015-16.19. Motion by Brand, second by Bowar, to amend Diana Homan’s 2015-2016 contract by moving her from BA+15 Step 3 to MA Step 3 as per Master Contract. Total contract: $35,350. 2015-16.20. Motion by Brand, second by Heitmann, to amend Vanessa Bowman’s 2015-2016 contract to change from Assistant Volleyball Coach to Head Volleyball Coach (Total contract: $35,477.44: BA Step 3: $32,050.00; and Head Volleyball Coach $ 3,427.44) and to amend Laura Cassens’ 2015-2016 contract to add Assistant Volleyball Coach (Total contract: $36,178.65 – BA Step 8 $34,050.00; Asst. Volleyball Coach $2,128.65) as per the Master contract.  Unanimous on all motions.

2015-16.21. Work Agreements.  Motion by Heitmann, second by Bowar, to offer a 2015-2016 work agreement to Todd Brand for Head Girls Basketball Coach in the amount of $3,115.85. Brand abstained from the vote.  2015-16.22. Motion by Bowar, second by Aesoph, to offer a 2015-2016 work agreement to Ryan Melius for Assistant Girls Basketball Coach in the amount of $2,128.65.  Brand abstained from the vote.  2015-16.23. Motion by Aesoph, second by Brand, to offer a 2015-2016 work agreement to Brandon Spanier for Assistant Boys Basketball Coach in the amount of $2,128.65. 2015-16.24. Motion by Bowar, second by Heitmann, to offer a 2015-2016 work agreement to Nathan Aesoph for Assistant Wrestling Coach in the amount of $2,128.65. 2015-16.25. Motion by Aesoph, second by Heitmann, to offer a 2015-2016 work agreement to Trish Cotton for Junior High Volleyball Coach in the amount of $1,326.55. 2015-16.26. Motion by Aesoph, second by Brand, to offer a 2015-2016 work agreement to Kayla Roseland for OCTE Aide to the Advisor in the amount of $1,326.55. 2015-16.27. Motion by Brand, second by Bowar, to offer a 2015-2016 work agreement to Holly Demery for All School Play Advisor in the amount of $1,326.55 and One Act Play Advisor in the amount of $1,326.55 (Total: $2,653.10). Unanimous on all motions.

2015-16.28. Special Education Aide Work Agreement.  Motion by Aesoph, second by Heitmann, to offer a 2015-2016 work agreement to Robin Young as a Special Education Aide in the amount of $10.25/hour. Unanimous.

Golf Coach Position. The board directed Mr. Price to advertise for the Golf coach position.

Listing of 2015-2016 Employees & Salaries.  Baird, Eric $30,850 (Lang. Arts, Soc. Sci.); Bowman, Vanessa $32,050 (7-12 Math), $3,427.44 (Head. VB); Bruemmer, Nicole $31,250 (2nd Grade); Cassens, Laura $34,050 (Brentwood Colony Ed.), $2,128.65 (Asst. VB); Cunningham, Brice $37,450 (5th Grade), $1,591.86 (JH FB) $3,739.02 (Head Boys BB); Currington, Lacey $32,850 (Blumengard Colony Ed.); Demery, Linda $39,650 (Library, Computers), $308.50 (Longevity Pay); Gruebele, Jenna $30,850 (Special Education/Pre-K); Geditz, Melissa $39,850 (4th Grade); Geditz, Shayne $36,250 (K-12 PE, 7-8th Soc. Studies), $3,427.44 (Head Wrestling) $3,427.44 (Head FB); Haberling, Kari $42,350 (3rd Grade); Hammond, Alicia $35,350 (Kindergarten); Hayes, Melissa $39,850 (1st Grade); Heidenreich, Nancy $38,250 (Lang. Arts) $1,591.86 (Oral Interp) $1,000 (Board Certification); Homan, Diana $35,350 (6th Grade); Koska, Dorie Kay $32,050 (Thunderbird Colony Ed.); Latt, Michele $38,050 (Speech Therapy) $11,000 (Special Ed. Coordinator); Melius, Kathleen $34,450 (Title, JH Math); Melius, Nichole $30,691.50 (Family & Con. Science) $3,850.08 (FCCLA) $1,000 (Board Certification); Montonye, Judy $35,250 (Blumengard Colony Ed.); Reid, Wanda $36,250 (Thunderbird Colony Ed.); Schlechter, Mary $36,350 (Business, Computers); Spicer, Chad $38,250 (Special Ed.) $2,767.25 (Asst. Football) $3,850.08 (Head Track) $1,724.52 (JH Boys BB); Stahl, Mike $36,850 (Brentwood Colony Ed.); Stephenson, Shae $35,350 (Special Ed.) $2,341.52 (Asst. Track); Swanson, Noelle $32,050 (Ag Ed.) $2,961.60 (FFA) $3,662.86 (Extended Contract); Tisher, Randy               $44,850 (HS Soc. Sci. Guidance, Math) $308.50 (Longevity Pay) $2,036.10 (Concessions); Ulrich, Christopher $31,250 (JH & HS Science); Werner, Jamie $31,250 (K-12 Music), 2,961.60 (K-12 Co-Curricular Music Director); Cassens, Craig $53,325.31 (Sec.Principal) $5,090.25 (Athletic Director); Price, Joel $73,299.23 (Superintendent/Elem. Principal); Raethz, Lisa $40,365 (Business Official); Becker, William $10.25/hour (Maintenance); Crum, Dennis $10.60/hour (Maintenance); Demery, Jeremy $24.54/hour (Technology); Holt, Kim                $12.75/hour (Aide); Hutchinson, Pamela $13.50/hour (Aide); Martinmaas, Shelly $12.25/hour (Aide); Ogle, Tiffany $10.25/hour (Aide); Ortmeier, Leasa        $10.25/hour (Aide); Reed, Janet $15.40 (Maintenance); Vetch, Mary $12.92/hour (Admin. Asst.); Young, Robin $10.25/hour (Aide).

TSP Update.  There will be a meeting with the architect, TSP, on Tuesday, July 21, 2015 at 10:30 a.m.  They would like to give an update since their last meeting and then review the entire facility.  Brand and Aesoph will be present at the meeting.

August 2015 Board Meeting. Tuesday, August 11 at 5:00 p.m. and the TSP community meeting at 7 p.m.

2015-16.29. Adjournment. Motion by Aesoph, second by Heitmann, to adjourn at 9:44 a.m. All in favor, motion carried.

 

 

 

_______________________________________       _________________________________________

Board Chairman, Heather Bode                                             Business Official, Lisa Raethz

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