May 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, May 11, 2015
7:30 p.m.

            The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:31 p.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann.  Also present were Supt. Joel Price, Business Official Lisa Raethz, Secondary Principal/AD Craig Cassens, and Jim Moritz.

2014-15.113. Agenda Approval. Motion by Aesoph, second by Brand, to approve the proposed agenda. Unanimous.

2014-15.114. Minutes & Financial Approvals. Motion by Brand, second by Heitmann, to approve the minutes of the April 13, 2015 meeting and the April 27, 2015 special meeting, the April 2015 Trust and Agency Fund and Imprest Fund Reports, the April 2015 Financial Statement, and payment of the presented bills for May 11, 2015.  Unanimous.







Pre K &

T & A







Driv. Ed.


Beginning Balance








































Ending Balance
































Pre-K Tuition








Lunch & Milk Sales








Food Program Reimb.








Athletic Passes/Gate Receipts








Gym Passes








State of SD-State Aid








Dacotah Bank--checking, mm, cd interest








Yearbook sales








Other Reimbursements








Medicaid Indirect








Birth to 3 Funding








Hyde County








Potter County








Hand County








Faulk County








Total Receipts








April 2015 Imprest Fund:

Track Meet Fees: Ipswich School $100.00, SBA $120.00, Hitchcock/Tulare School $100.00, Gettysburg School $130.00, Eureka School $50.00 Redfield School $125.00, Howard Wood $100.00 Miller School $75.00, Redfield Kiwanis $100.00;

TIE Conf. Travel Reimb.: Jeremy Demery $124.02, Melissa Hayes $64.00, Kari Haberling $64.00, Mary Schlechter $73.00. Linda Demery $73.00, Craig Cassens $73.00;

Nicole Bruemmer $16.09, Parkston School $100 WR fee, Dacotah Bank $906.00 State FFA & FCCLA meals, Burger Shack $41.08 AdvancEd meal, US Post Office $188.86 Postage, Trish Meek $40.00 Reimb.,  Ace Refrigeration $195.07 Repairs, Jeremy Demery $19.98 Reimb., Kayla Roseland $61.11 Reimb.;

May 11, 2015 Bill Payment: A-1 Locksmithing  $12.00  Supplies, Advance Education $750.00 Fees, Bantz, Gosch, Cremer & Peterson $165.00 Legal fees, Bauer’s Super Valu $487.51 Supplies & Food, BerMac $479.72. Maintenance, Beyond Play $195.36 Supplies, Brentwood Colony $819.41 Food Service Contract, Brooklyn Publishers $79.50 Supplies, Cardmember Services $1,938.54 Supplies, Cash-Wa Distributing $2,194.31 Food & Supplies, Century Business $709.53 Copier Services, City of Faulkton $200.98 Water/Sewer, Dakota Dust-Tex $103.90 Services, Dean Foods $1,661.02 Milk, Delta Dental $3,078.22 Insurance, Earthgrains Baking Companies $543.85 Bread, Faulk Co. Record $399.48 Publishing & Supplies, FAMC $1,200.00 PT & OT, Faulkton Hardware $249.10 Repairs, Faulkton Inn $250.00 Travel, Faulkton School $2,939.21 Reimb. Imprest Fund, Flinn Scientific $1,183.72 Supplies, Follett School Solutions $428.43 Books, GE Capital $503.46 Copier Lease, Hampton Inn & Suites $1,624.00 Travel, Hauff Mid-American Sports $52.10 Supplies, Holiday Inn Express $1,480.00 Travel, Johnson Controls $146.80 Repairs, K&D Busing $23,768.26 Busing Contract, Marc $3,766.55 Supplies, McCrossan Boys Ranch $5,278.20 Residential/Tuitions fees, Mid-Central Educational Coop. $1,745.68 Services, Nasco $697.94 Supplies, NCFE $229.75 Gas, Northern Plains $906.41 Propane, Northwestern Energy $1,966.07 Electricity, PEAP $45.00 Supplies, Pearson Education $404.62 Supplies, Really Good Stuff $460.22 Supplies, Remedia Publications $410.48 Supplies, Reuer Sanitation $585.00 Services, Rushmore Plaza Holiday Inn $516.00 Travel, Schatz Electric $56.32 Repairs, School Health $316.00 Supplies, School Specialty $1,074.77 Supplies, SD Department of Health $200.00 Services, SD Dept. of Education $230.01 Commodities, SD Historical Society $115.00 Supplies, SD School Benefit Fund $26,276.23 Insurance, SDSSA $150.00 Fees, Super Duper Publication $500.75 Supplies, Taylor Music $96.00 Repairs, Teachers Discovery English $56.10 Supplies, Thunderbird Colony $1,273.30 Food Service Contract, Time Management Systems $42.32 Services, Uline $510.45, Upstart $130.40 Supplies, US Food Service $2,760.94, Food and Supplies, Venture Communications $196.84 Phone/Internet/Fax, VS Athletics $152.00, Woodman Refrigeration $733.67, May 2015 Payroll: General Fund: $169,898.61 w/ benefits, Special Ed. $25,775.87 w/ benefits, Food Service $6,895.63 w/ benefits, Pre-K/Driver Ed.: $527.80 w/benefits.

Recognitions. Mr. Price recognized the FCCLA national qualifiers that will be headed to Washington D.C. in July. Price also recognized the one act play cast and director for a job well done. Mr. Price congratulated Jody Moritz on her retirement and thanked her for her years of service.  The board and Mr. Price then recognized 6 teachers that graduated with master’s degrees in education this past weekend: Melissa Geditz, Kari Haberling, Melissa Hayes, Diana Homan, Mary Schlechter, and Shae Stephenson.

Superintendents Report.  Architect Special Meetings. Mr. Price went over the special meeting agendas with the board regarding which architects were presenting on which day. He stated each architect would have the opportunity to present their company and what they had to offer and then the board would be able to ask questions.  The board stated they would select an architect for the site survey at the June board meeting. Price will send a generic contract to the school attorney for review.  Virtual Reference Station.  Price stated Butler Cat plans to install a device this summer on the building that would be used for agriculture, construction, survey and asset mapping. Butler Cat would compensate the district $600 per year to cover the cost of electricity which they only estimated to be about $5.00.  A Butler Cat representative would also come to the school and make presentations to the Ag Ed. Program if requested.  Smarter Balance & Science Assessments.  All testing is completed and initial results will be sent home at the end of the year, hopefully at the same time as student report cards. 

Secondary Principal/AD Report. Mr. Cassens informed that board that Mr. Price, Nikki Melius, and Randy Tisher have been appointed to the Karen Schraeder scholarship committee. Mr. Cassens presented the board with a proposal to increase specific line items on the Co-Curricular extra duty pay schedule. Cassens stated he has visited with other schools and our district is considerably low.  The minimal financial impact will be discussed at the June meeting.  Cassens then provided the board with the projected numbers of 2015-2016 co-curricular participants and then discussed the addition of the golf program.   

2014-15.115. Golf. Motion was made by Bowar, seconded by Aesoph, to bring golf off the inactive co-curricular list and place it on the active co-curricular list as of July 1, 2015 and advertise for the position.  Unanimous.

Preliminary Budget Discussion. Raethz provided the board with a preliminary cash flow calculation in regard to the general fund and where the district stood financially.  Raethz stated the school will receive the first opt out funds this month and explained to the board how only half the $450,000 opt out will be received in school year 2014-2015.  Raethz stated that next school year the district would receive the entire $450,000 in opt out funds in addition to the 2% increase in per student allocation.  Capital Outlay Budget/Budget & Bills Subcommittee Report. Board members Bode and Heitmann reported to the entire board that they had meet and cut expenditures in the capital outlay budget.  The total expenditure amount for the capital outlay fund currently sits around $630,000.

Food Service Request for Proposals (RFP). Raethz informed the board that the district received one RFP from CBM for a Food Service Management Company.  The board looked over the proposal CBM provided and discussed the option of contracting out the food service department. Raethz explained that all kitchen staff would be employees of CBM and they would purchase and prepare all meals for the school at a fixed price per meal.  The board discussed the financial benefit of contracting with a food service management company. Current district kitchen staff and benefits were discussed.  The board stated they were in favor of contracting with CBM for the 2015-2016 school year.  A contract will be presented at the June meeting. 

2014-15.116. Health Insurance Plans.   Motion by Heitmann, second by Aesoph, to rescind motion#2014-15.100. and instead offer health insurance plans with deductibles of $1,000, $1,500, $2,500, and $3000 HSA, effective July 1, 2015 when ASBSD contracts with Wellmark BCBS for health insurance.  Unanimous.

2014-15.117. Pre-Pay Health Insurance.  Motion by Aesoph, second by Bowar, to authorize the Business Official to pre-pay health insurance premiums on the first of every month before the board meeting to comply with Wellmark BCBS’s payment policy, effective July 1, 2015. Unanimous.

2014-15.118. Employee Health Insurance.  Motion by Heitmann, second by Brand, to have the employee portion of health insurance premiums deducted from said employees payroll earnings in the month in which the coverage occurs.  Unanimous. 

2014-15.119. 2015-2016 Calendar.  Motion by Bowar, second by Brand, to amend the 2015-2016 school calendar by changing the in-service date of September 28, 2015 to September 21, 2015. Unanimous. 

2014-15.120. SDHSAA Ballots.  Motion by Heitmann, second by Aesoph, to vote the following ways on the SD High School Activities Association Official Election Ballot:  Bud Postma, Division II Representative; David Planteen, Small School Group Board of Education Representative; Moe Ruesink, East River At-Large Representative, and “Yes” on Amendment No. 1. Unanimous. 

2014-15.121. Psychological Services Contract.  Motion was made by Aesoph, seconded by Bowar, to enter into a one year contract with Ted Williams, Ed.D., to provide consultation services and psychological testing at Faulkton Area Schools District 24-4.  Unanimous.

2014-15.122. Executive Session/Personnel.  Motion by Aesoph, second by Heitmann, to go into executive session at 9:38 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor.  As set forth in SDCL 1-25-2(2).  Out of executive session at 10:02 p.m.

2014-15.123. Special Ed. Paraprofessional.  Motion by Aesoph, second by Brand, to rescind motion#2014-15.107. offering a work agreement to Marissa Badger. Unanimous.

2014-15.124. Temporary Summer Maintenance. Motion was made by Bowar, seconded by Brand, to hire the following people as temporary maintenance assistants at $8.75/hour for 20 or less hours/week for the summer months: Jack McCamly, Richard Lewus Morgan, and Renee Morgan. Unanimous.   

2014-15.125. Music Teacher.  Motion by Brand, second by Heitmann, to offer a contract to Jamie Werner as K-12 Music Instructor on BA Step 1 and assign the K-12 Music Director as a co-curricular assignment. Salary subject to the 2015-2016 Negotiated Master Contract. Unanimous.

2014-15.126. Competition Cheer Advisor.  Motion by Aesoph, second by Brand, to offer a work agreement to Theresa Edgar for Competition Cheer Advisor for the 2015-2016 school year. Salary subject to the 2015-2016 Negotiated Master Contract. Unanimous.

*The Board directed Mr. Price to advertise for a football cheer advisor for the 2015-2016 school year.

2014-15.127. Executive Session/Contract Negotiations. Motion by Aesoph, second by Bowar, to go into executive session at 10:07 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives. As set forth in SDCL 1-25-2(4).  Out of executive session at 11:44  p.m.

2014-15.128. Negotiated Master Contract. Motion by Brand, second by Aesoph, to accept the 2015-2016 Negotiated Master Contract with FEA and the Faulkton Area Schools 24-4 effective July 1, 2015.  . Unanimous.

2014-15.129. Administrative Contract Agreement. Motion by Brand, second by Heitmann, to adopt the Administrative Contract Agreement, effective July 1, 2015. Unanimous.

2014-15.130. Superintendent Salary. Motion by Bowar, second by Aesoph, to set the administrative salary of Joel Price, Superintendent, at $73,299.23 effective July 1, 2015. Unanimous.

2014-15.131. Secondary Principal Salary. Motion by Brand, second by Heitmann, to set the administrative salary of Craig Cassens, Principal/8th grade Science Teacher, at $53,325.31 effective July 1, 2015. Unanimous.

2014-15.132. Business Official Salary. Motion by Heitmann, second by Bowar, to set the administrative salary of Lisa Raethz, Business Official, at $40,365.00 effective July 1, 2015. Unanimous.

2014-15.133. Special Education Coordinator Salary. Motion by Brand, second by Aesoph, to set the salary of Michele Latt, Special Education Coordinator, at $11,000 effective July 1, 2015. Unanimous.

2014-15.134. Classified Wage Schedule. Motion by Bowar, second by Brand, to approve the amended classified salary schedule effective July 1, 2015.

2014-15. 135. Classified Personnel. Motion by Brand, second by Heitmann, to offer Work Agreements to the following Classified Personnel: Janet Reed, Dennis Crum, William Becker, Kim Holt, Pam Hutchinson, Shelly Martinmaas, Tiffany Ogle, Leasa Ortmeier, Jeremy Demery, and Mary Vetch. Bode recused herself from the vote. Unanimous. 
2014-15.136. Adjournment. Motion by Brand, second by Bowar, to adjourn at 11:52 p.m. All in favor, motion carried.



_______________________________________       _________________________________________

Board Chairman, Heather Bode                                             Business Official, Lisa Raethz