September, 2018 Minutes

Faulkton Area School District 24-4 Board of Education

Monday, September 12, 2018 6:00 p.m.

 

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Board Chairman Jerry Weyand at 6:03 p.m. in the Faulkton School Lunchroom.

The pledge of allegiance was recited.  Roll call of members present were Kelly Aesoph (via speakerphone), BJ Kalkman, Scott McCloud, Ryan Nelson, and Jerry Weyand. Also present were

Superintendent Scott Lepke, Secondary Principal Craig Cassens, Business Official Lisa Hushka, Val Ramsdell from the Faulk Co. Record, and the following district patrons: Gloria Bode and Corrine Weyand.  

 

2018-19.52. Agenda Approval.  Motion by Kalkman, second by Nelson, to approve the proposed agenda with the addition of “Discussion of Board Meeting Time” added to 6.6.  Due to Aesoph being present via speaker all motions are voted on by roll call. All members voted aye.

 

Acknowledgments.  No acknowledgement were made.

 

Conflict of Interest Waivers.  No conflict of interest waivers were presented.

 

Open Forum.  No comments were made.

 

2018-19.53. Minutes & Financial Approvals. Motion by McCloud, second by Kalkman, to approve the following consensus agenda: minutes of the August 13, 2018 meeting and August 23, 2018 special meeting, August 2018 Financial Statement, August 2018 Trust and Agency Fund Report, August 2018 Imprest Report, and payment of the presented bills for September 12, 2018. All members voted aye. Motion carried.

 

Aug-18

General

Capitol

Special

Food

Pre K &

T & A

 

Fund

Outlay

Education

Service

Driv. Ed.

 

Beginning Balance

1,419,428.52

624,839.57

486,454.91

21,638.93

37,690.32

101,054.64

Beginning Cash

1,370,117.86

624,839.57

486,454.91

21,638.93

37,690.32

77,077.39

Investments

49,310.66

0.00

0.00

0.00

0.00

23,977.25

Receipts

96,419.54

14,462.52

747.66

26,917.95

0.00

9,144.46

Expenditures

180,327.63

180,845.57

25,348.09

2,610.39

3,487.18

14,188.64

Ending Balance

1,335,520.43

458,456.52

461,854.48

45,946.49

34,203.14

96,010.46

Ending Cash

1,286,205.23

458,456.52

0.00

45,946.49

34,203.14

69,782.65

Investments

49,315.20

0.00

0.00

0.00

0.00

26,227.81

Receipts:

 

 

 

 

 

 

State of SD-State Aid

27,039.00

 

 

 

 

 

Dacotah Bank - Interest

25.28

 

 

 

 

 

Telephone Gross Receipts

53,794.60

 

 

 

 

 

Food Service Sales

 

 

 

26,917.95

 

 

Rental Fees

47.50

 

 

 

 

 

Gate Receipts

9,213.00

 

 

 

 

 

Computer Insurance

1,950.00

 

 

 

 

 

Gym Passes

125.00

 

 

 

 

 

Misc.

Refunds/Reimburs.

15.00

 

 

 

 

 

Classroom Innovation Grant

 

12,128.78

 

 

 

 

Hyde County

$0.00

 

 

 

 

 

Potter County

$0.00

 

 

 

 

 

Hand County

$46.49

 

 

 

 

 

Faulk County

$4,163.67

$2,333.74

$747.66

 

 

 

Total Receipts 

$96,419.54

$14,462.52

$747.66

$26,917.95

$0.00

 

 

August 2018 Imprest Expenses: Travel Reimbursements: Kari Haberling $347.83, Scott Lepke $224.12, Linda Demery $165.56, Craig Cassens $41.86, Shayne Geditz $38.65, Mary Schlechter $165.56.

Supplies/Postage: US Post Office $500, Shayne Geditz $46.86, Melissa Hayes $37.61, Scott Lepke $34.48, Aberdeen Awards $6.

Officials: Logan Huber $158.60, Jeff Kosier $125, Dan Land $125, Matt Mohr $125, Fred Obermeier $218, Erin Schroeder $106, Mark Ulrich $104, Matthew Clark $125, Ryan Huizenga $125, Jeremy James $125, Doug Pietz $125, Wade Stobbs $200.60.

Fees: DCI $519, Mobridge School $25, Council on College Admission $90.

Other: Dacotah Bank $500 Gate Cash Box, Faulkton School T&A $485 Snack Machine Surplus.

 

September 12, 2018 Bill Payments: A&B Business $5,861.75 Equipment, ACE Refrigeration $1,022.04

Repairs, Agtegra $4,311.57 Gas & Fuel, Arrowwood Resort $305.85 Travel, ASBSD $595 Fees, Bantz, Gosch,

Cremer, Peterson $1,041.71 Legal Fees, Bauer’s Super Valu $330.78 Supplies, Best Western $425.97 Travel,

BSN $72.60 Equip., Cabinets & Interiors $191.66 Services, Cardmember Services $417.78 Supplies & Equip.,

Century Business $460.53 Services,  City of Faulkton $2,442.55 FB Field Lease & Utilities, Combined Building Specialties $6,291 Equip., Dakota Electronics $1,200 Services, Delta Dental $2,965.64 Insurance, Dollamur

$1,868 Equip., Dustex $190.80 Services, Faulk Co. Record $7,639.09 Publishing, Supplies & Yearbooks, Faulk Co. Sheriff’s Office $180 Services, Faulkton Cheerleaders $350 Supplies, Faulkton School $4,889.73 Reimb.

Imprest Fund, Fisher Athletic Equip. $260.42 Equip., Geffdog Design $111.79 Supplies, General Irrigation &

DeWatering $323.49 Repairs, Grote Roofing $859.11 Repairs, High Point Networks $147 Services, Homan Ace

Hardware $316.88 Supplies & Repairs, Homan Welding $666.44 Services, Houghton Mifflin $5,468.40

Curriculum, IDVille $605.38 Supplies, JW Pepper $56.74 Supplies, Johnson Controls $1,668.61 Repairs, K&D

Busing $10,357.51 Services, KC Lumber $103.30 Repairs, Michele Latt $42.32 Travel, McCrossan Boys Ranch

$6,370.18 Services, McGraw Hill $326.59 Curriculum, Menards $194.95 Supplies, Midwest Fire Equipment

$530 Services, NorthStar Energy $607.42 Propane, Northern Plains $3,179 Repairs, Northwestern Energy

$2,374.97 Utilities, Pfeifer & Son Construction $265.20 Repairs, Pro-Tuff Decals $213.90 Supplies, Reliastar

Life Ins. $24.05 Insurance, Remtech $100 Inst. Software, Reuer Sanitation $585 Services, Riddell $636.52

Equip., School Specialty $114.78 Supplies, Schraeder Lawn Spraying $55 Services, SDHSAA Office $155 Fees,

Sheraton $528 Travel, Sonny’s $11.08 Supplies, Taylor Music $250 Repairs, Thrive Nutrition $6,401.73 Food

Service Contract, Time Management Systems $38.06 Services, Venture Communications $469.12

Phone/Fax/Interest Services, Victor Lundeen $241.83 Supplies, Vogel’s Auto $97.99 Repairs, VoWac

Publishing $50.50 Supplies, Wells Fargo $469.36 Lease, Jamie Zacher $486 Services, Wellmark $27,258 Health Insurance, September 2018 Payroll: General Fund: $185,420.02 w/ benefits, Special Ed. $26,685.32 w/ benefits, Food Service $2,677.16 w/ benefits, Pre-K  $1,975.19 w/ benefits.  

 

Superintendent’s Entry Plan Results. Mr. Lepke told the board when he first got here he had the staff complete a survey and asked them the following: 1. What are some of the things we are doing very well in the district?  2. What things can the new superintendent do or continue to do? 3. What are the biggest issues facing the district?  Mr. Lepke went through these responses with the board and stated he would address some of these topics later in the meeting.  A list of all these items is under 6.1 on Board Docs.  

 

2018-19.54. FY19 Budget Approval. Motion by Nelson, second by Kalkman, to adopt the following

Resolution: Let it be resolved, that the School Board of the Faulkton Area Schools 24-4 after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 12-11-02 hereby approves and adopts its proposed budget and thereto be its Annual Budget for the fiscal year July 1, 2018 through June 30, 2019. The adopted Annual Budget amounts are as follows: General Fund $3,116,932; Capital Outlay Fund $1,113,000; Special Education $513,553; Food Service Fund $163,400; and the PreK/Drivers Education Enterprise Fund $38,250. The Faulkton Area Schools 24-4 Board of Education further resolves to make the following request to the Faulk County Auditor to levy the maximum levy to be utilized by state law for the school General Fund in all categories; request $290,000 in the opt-out levy, request $1,071,000 for the Capital Outlay Fund; and request $415,400 for the Special Education Fund. The only changes since the budget was published on June 27, 2018 are the following:  In the General Fund, Elementary Program expenditures went from $961,750 to $943,091.05 and Title Programs went from

$85,341 to $103,999.95. Total Expenditures and Revenues in the general fund did not change.  In the Capital

Outlay Fund, $11,000 was added to Middle School Program expenditures for Science Curriculum and $20,000

(moving from $25,000 to $45,000) was added to Architecture & Engineering for a Construction Manager at Risk. Advalorem Taxes in the Capital Outlay Fund revenues increased $31,000 from $1,040,000 to $1,071,000.  All members voted aye. Motion carried.

 

2018-19.55. Cross Country T&A Account.  Motion by Aesoph, second by Nelson, to create a fund called “Cross Country” in the Trust and Agency account. All members voted aye. Motion carried.

2018-19.56. Contract Amendments.  Motion was made by Kalkman, seconded by McCloud to amend Kari Haberling’s contract from MA+15 Step 18 to MA+15 Step 19 as per the Master Contract.  (Total contract: MA+15 Step 19 $51,000, Longevity $375.) 2018-19.57.  Motion was made by Nelson, seconded by Kalkman to amend Melissa Hayes’ contract from MA+15 Step 18 to MA+15 Step 19 as per the Master Contract.  (Total contract: MA+15 Step 19 $51,000, Concessions $2,062.50.) 2018-19.58.  Motion was made by Aesoph, seconded by Kalkman to amend Brice Cunningham’s contract from BA+15 Step 16 to BA+30 Step 17 as per the Master Contract.  (Total contract: BA+30 Step 17 $46,300, Head BBB $4,545, Head Golf $4,545.) All members voted aye. All members voted aye. All motions carried.

2018-19.59. Substitute Custodial Hire. Motion by Kalkman, second by Nelson, to hire Dennis Crum to be a substitute custodian at $10.00/hour. All members voted aye. Motion carried.

 

Board Meeting Time. The board discussed and decided to change the October 8th meeting time to 8 p.m. due to harvest.

 

Superintendent’s Report.  In-Service Schedule.  Mr. Lepke informed the board of the following items in his report:  The staff will have its first professional development/in-service day on September 17th. This inservice will focus on accreditation, SLO information, and teacher evaluation information. The January 3rd inservice in Ipswich, with Redfield and Hoven also, will focus on the active shoot (ALICE) training with Deputy Brent Koens. Lepke said ASBSD will host a regional meeting on September 26th in Aberdeen and School Law

Seminar on September 18-19 and told the board to let him know if they would like to attend.  Lepke said Faulkton Area School District earned a Silver Award from ASBSD.  Mr. Lepke told the board that he has been selected to participate in a Superintendent’s retreat on October 10-12 in Keystone, SD that will focus on leadership.  He also stated he has been researching some different payments options for parents with their school fees and lunch accounts.   Mr. Lepke and Mr. Demery will also be doing a demonstration from School Messenger on a new school website that is ADA compliant. He also stated he is leading a 1-credit book study for the staff through USD.  Lepke said he has begun to place articles in the newspaper to keep the community informed on what is happening in the district.  Lepke updated the board on the SDDOE accreditation review that was talked about previously. He said a desk review will be done on April 30, 2019.  Lepke said, beginning next week, he will email Friday updates to the school board members to keep them up-to-date on what went on that week.  Lastly, Mr. Lepke said he will also be communicating with the staff on a frequent basis, both in-person meetings and email updates.  

Secondary Principal’s Report.   Mr. Cassens stated he planned on giving the ACT report to board at this meeting but the state doesn’t have that out yet. He will plan on the October meeting now.

Building Committee & Project Discussion. Mr. Lepke stated HKG was here again today to work on some changes to the plan and talk with himself and staff members.  Lepke said there was a concern about the open area, regarding drainage, in the middle of the buildings and HKG is researching this more.  Lepke told the board that a lot of process has been made and he has heard numerous times that this is the best set of plans people have seen yet.  He said the estimate HKG has given so far on a brick and mortar building is $8.265 million.  This includes a remodeled elementary, new high school, and commons area.  Lepke stated pre-fabricated walls would bring the cost down so HKG is checking on those figures also.  There will be another building committee meeting soon and Lepke said the committee will bring information back to the board.  Lepke said there will probably be public meeting at some time in the near future. McCloud wondered if the board needed to make the decision to move forward with this plan before or after a public meeting is held.  There was discussion on this but no definite decision was made.  The board discussed wanting to keep the cost of the project between 6-8 million.  Lepke said the staff understands not wanting to go into a double digit project figure.  

 

Open Forum.  No comments were made.

 

2018-19.60. Adjournment. Motion by Kalkman, second by Nelson, to adjourn at 6:42 p.m. All members voted aye. Motion carried.

 

_______________________________________       _________________________________________

Board Chairman, Jerry Weyand                                   Business Official, Lisa Hushka

 

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